Study Abroad

Withdrawal

If you must withdraw from your study abroad program, please carefully read the information below and complete all the necessary paperwork. Please note, your withdrawal from a program is not official until the UW Study Abroad Office receives your withdrawal form(s).

It is important to understand that withdrawing from a study abroad program may have financial consequences and that you will be held to the terms and conditions of all the contracts and documents that you signed.

Typical withdrawals are processed 4-6 weeks from receipt of complete withdrawal paperwork. While your withdrawal is being processed, you are responsible for paying any study abroad related charges, including late fees, on your student account by the deadlines. Any potential reimbursements of program and/or exchange fees will be credited to your student account once the withdrawal is fully processed.

In all cases, the Study Abroad Fee is non-refundable once you have signed a contract.

Withdrawal Process

To withdraw from a study abroad program, you must complete and submit a Withdrawal Form to the UW Study Abroad Office in 459 Schmitz Hall.  Your completed withdrawal form can be delivered in person, faxed or emailed to the Study Abroad Office as a scanned document. The official date of withdrawal is the date the document is received by the UW Study Abroad Office. Please confirm receipt with the Study Abroad Office.

If you decide to withdraw from your program, please notify your program director, provider, advisor, and UW Study Abroad in writing.

As withdrawal consequences are dependent on your particular program and withdrawal date, please carefully read the terms of participation and withdrawal policy for your particular type of study abroad option.  This policy is outlined in your participation contract. This contract can be referenced in the Documents Section of your online study abroad account.

Petition for Emergency Withdrawal

If you cannot participate in a study abroad program, you may submit a Petition for Emergency Withdrawal. If granted, the Emergency Withdrawal may allow for partial or full relief from your financial obligations to the program.

An Emergency Withdrawal Petition may be submitted in the following circumstances.

Unanticipated Change in Financial Situation

This includes but is not limited to:

  • Unexpected significant loss of financial resources
  • Unexpected significant increase in financial obligations

Documentation demonstrating the significant change in financial status is required in order for your request to be considered. You must demonstrate that the change occurred after you submitted your study abroad payment contract. Examples of documentation appropriate to submit include bank statements, unexpected bills, unemployment paperwork, proof of bankruptcy, or approved tuition forfeiture petition.

Medical Emergency

If you are petitioning to withdraw from your program for medical reasons, submit the Healthcare Provider Verification Form (available at the bottom of the page) and supply all required documentation. It is your responsibility to supply sufficient medical documentation.

Death

If you are petitioning to withdraw from your program due to a death in your immediate family, submit a copy of the death certificate, obituary, or remembrance from the funeral. Your petition must include documentation clearly showing your relationship to the deceased.

Active Military Duty

If you are petitioning to withdraw from your program due to a call to active duty, please submit an emergency withdrawal petition and a copy of the military activation orders showing dates that conflict with the program dates.

Unusual or Extenuating Circumstances

If you experience unusual or extenuating circumstances beyond your control that prevent you from participating in your study abroad program, you may submit a petition for emergency withdrawal. You must include verifiable documentation supporting your reason for withdrawal.

Required Documents

Useful Tips

  • Use clear, descriptive language to explain your circumstances.
  • Be as specific as possible.
  • Include a timeline of events leading to your request.
  • Provide verifiable facts that substantiate your claim.
  • Explain what happened/what changed, and why.
  • Provide official supporting documentation (e.g. on letterhead) that pertains to the situation.
  • The petition must be authored by you, not your parent or guardian.

An Emergency Withdrawal is unlikely to be granted if:

  • You did not understand the financial obligations
  • You were not eligible for financial aid or did not receive the amount you expected
  • You did not receive a scholarship
  • You were selected for another opportunity (study abroad program, job, internship, etc.)
  • Your academic plans changed
  • Your petition did not include verifiable supporting documentation
  • Your petition includes ambiguous or unclear documentation

How the Emergency Withdrawal Petition Process Works

  • Submit your emergency withdrawal petition to your advisor in the Study Abroad Office. The office is open Monday through Friday, 10am to 4pm. You may also submit your petition by email (studyabroad@uw.edu).
  • Petitions are reviewed by an Emergency Withdrawal Committee.
  • The committee meets on the first Thursday of every month. For a petition to be reviewed on this date, the petition must be received by Thursday of the prior week.
  • A member of the Emergency Withdrawal Committee will communicate the committee’s decision to you within several days of the committee meeting.
  • An appeal may be submitted to the Director of the UW Study Abroad Office within 30 days of notification of the committee’s decision.

An emergency withdrawal petition will be considered for up to one year from the date you signed the original program payment contract.