Study Abroad

Acceptance and next steps

You’ve been accepted to a study abroad program, congratulations! Now what? Below is a quick summary of initial next steps to confirm your participation in the program and begin preparing to depart.

Commit to the program

What does it meant to “commit” to your study abroad program? Changing your status in our online system from “accepted” to “committed” indicates to UW Study Abroad that this is the program you intend to participate in within a given term. You are only able to commit to one program during a term. For example, if you have applied to multiple summer programs, you will only be able to change your status to committed for one summer program. Committing helps UW Study Abroad know how many students are serious about the study abroad opportunity, and in some cases, it provides us with a good indication of whether or not the program can run. It’s an important step!

Committing to the program indicates to UW Study Abroad that we can now upload a payment contract to your application. Only once you have signed and submitted a payment contract do you owe any program fees. There is no financial obligation to commit.

How to change your status to committed

    • Log in to your study abroad application (www.washington.edu/studyabroad).
    • From your post-acceptance home page, you should see a box labeled “Commitment to Participate” in the upper left hand corner with the option to select either “Commit” or “Decline.”
    • Enter your choice here. If you are not able to participate in the program, select decline so that UW Study Abroad can invite someone from the waitlist to join the program.
    • Again, there is no cost to commit.
    • You have one week from the time you were accepted to commit to the program. 

Submitting a payment contract

Shortly after you have committed to the program, a payment contract will be uploaded to your study abroad application in the “Documents” section. Once you have signed and submitted a payment contract, you are financially committed to the program. Read the contract carefully as it states your financial obligation, provides due dates for program fees, and outlines the withdrawal policy should you decide not to participate in the program.

    • You will be notified via email once the payment contract has been uploaded to your study abroad account. 
    • Your signed payment contract is due within 2 weeks of the date it was uploaded to your account. You can submit it in 2 ways:
      1. Scan your signed payment contract & upload as a PDF to the Documents section of your online application (it must be a PDF to satisfy records retention requirements)
      2. Return a hard copy of your signed payment contract to UW Study Abroad in 459 Schmitz Hall (open M-F, 10AM-4PM)
    • Once you have submitted your payment contract, UW Study Abroad will attach a copy of it to your “Documents” section for your reference.

Post-decision requirements

Once you have been accepted and you have committed to your program, our your online application will move into the “post-decision” phase and there are a number of tasks you must complete in order to be registered with the UW for study abroad. Spend some time now looking through the requirements as some will take more time than others.

Below is a list of the post-decision requirements. Log into your online application from the UW Study Abroad homepage to begin completing these tasks.

  • Submit payment contract
  • Fill out the Health Survey
  • Purchase UW Student Abroad Insurance
  • Submit your travel dates and passport information
  • Provide emergency contact information
  • Complete online orientation (coming April 2018)

Note that you must have a passport that is valid for at least 6 months after your program ends. You must input this information in our system well in advance of your departure in order to be enrolled and avoid a late fee. If you do not have a passport or need to renew, we strongly suggest you begin the process as soon as possible.

Visit the Study Abroad Registration page of our website to read more about the registration process and important deadlines.

Scholarships

  • If you completed your study abroad application by the priority deadline and filled out the Scholarships Eligibility questionnaire, you will automatically be considered for UW Study Abroad Scholarships.
  • UW Study Abroad Scholarships are mainly prioritized by financial need. In much more limited cases, scholarships are prioritized by major, location or program. 
  • Visit the Scholarships page of the UW Study Abroad website to learn more about all scholarship opportunities and the timeline for notification. 

Congratulations again on your acceptance to study abroad!