Study Abroad

Inbound Student Process

Although the partner university conducts their own initial application and selection process, inbound exchange students must submit application forms and documents by the appropriate deadlines in order to be officially admitted to the University of Washington.  Once admitted, the admissions office (either graduate or undergraduate) will prepare the DS-2019 and any other relevant acceptance items in order for students to set up their UW NetID.

Department Nomination

The application process for incoming departmental exchange students begins with the department nomination. After accepting a nominee from a partner institution, you must complete the Departmental Exchange Roster and send the scanned passport identification page for each nominated student. Upon receipt of both of these items, an electronic application will be created for the inbound student.

Note: There is a $80 application fee for each undergraduate application so the Departmental Exchange Coordinator will need to submit a JV request to Undergraduate Admissions before any applications will be processed. The credit account for the JV is 50-1373 and International Admissions,, as well as our office, should be included on the Copy/Distribution section. If your department will not cover the application fee then please direct the students to the International Admissions website and to follow the instructions for “Applying with a paper application”. Visiting Graduates will be asked to put in credit card information when creating their online application through the Graduate School portal. It is up to the department to decide whether or not to reimburse the students for this application fee.

For more information about the inbound student application process visit our Application page. Many additional details about what exchange students can expect may be found on our Academics and Practical Matters pages.


To ensure that students are admitted, receive their immigration documents, and have their tuition paid on time, rosters must be received by the deadlines listed below:

•        For exchange students beginning summer/autumn quarter:  March 1st

•        For exchange students beginning winter/spring quarter(s):  August 1st