Electronic Advising Records System Help: Transfer Credit Tab
The transfer credit tab displays the UW course equivalencies for courses students have transferred from other colleges and universities. For advisers familiar with the Student Database screens, this tab displays an enhanced version of the SRF330 screen.
Currently, this page is view only. By Summer 2006, advisers will be able to use this page as they currently do the SRF330 screen; that is, for all advisers to flag courses for general education requirements and for department advisers to adjust the articulation of transfer courses in their department prefixes.
Transfer Summary
When you first arrive at the Transfer Credit page, you will see the Transfer Summary. It lists the schools from which this student has transfer credit. To the left of each school name are two columns: Transfer Transcript and Evaluated Courses. From those available, select the type of transcript you want to see, and it will appear at the bottom of the screen.
Some institution names may be followed by "*Evaluation in Progress." In these cases, the finalized Evaluated Courses report may not be available until Admissions has completed their evaluation. In some cases, courses that had previously been evaluated would be subject to change pending the in-progress evaluation. For example, if the 1st part of a course sequence has already been evaluated, and later the 2nd part transfers in, the reevaluation could result in a change in the final UW equivalency. An example is CHEM 150 (6cr) and 160 (6cr) at Seattle Central Community College. If both are taken and transferred to the UW, credit is given as CHEM 152 (5cr), CHEM 162 (6cr), and CHEM 1XX (1cr). However, if only one is taken (or both were taken but only one has transferred in so far), credit is given as CHEM 1XX (6cr)
Transfer Transcript
If a Transfer Transcript is available, a "select" button will appear in this column. If selected, it will display the transcript information from that institution in chronological order. This information is available only from Washington community colleges because those transcripts are received electronically.
For some students with Washington state community college credits a Transfer Transcript will not be available. This could be either because the student brought in a paper transcript or because the transcript was entered into the UW system manually.
Evaluated Courses
If an Evaluated Courses report is available, a "select" button will appear in this column. If selected, it will display the transcript information from that institution in nearly alphabetical order (see "Reading the Evaluated Courses report" below).
- For Washington community colleges, the left-hand side of the screen (Transfer Transcript Courses) will display the courses taken at the transfer institution while the right-hand side (University of Washington Equivalencies) will display the UW equivalencies for those courses. Both sides are available because most transcripts from Washington community colleges are received electronically.
- For out-of-state institutions and Washington 4-year universities, the left-hand side of the screen (Transfer Transcript Courses) will be blank while the right-hand side (University of Washington Equivalencies) will display the UW equivalencies for those courses. The left-hand side is not available because these evaluations are entered manually.
Reading the Evaluated Courses report
Courses are listed in nearly alphabetical order. When they are not in alphabetical order, it is because in the evaluation process the department may have been changed. For example, ADMCJ 248 at Bellevue Community College is equivalent to PHIL 2XX at the UW. Another example: CS 211 from Bellevue Community College is equivalent to UW 2XX at the UW.
When courses appear in alternating lavender and white it means that the transfer articulation computer program automatically determined the UW equivalencies for the transfer courses. Again, this will only happen for Washington state community colleges for which the transcripts were received electronically. The original community college course is displayed on the left-hand side and its UW equivalent is displayed on the right-hand side. Listings alternate lavender-white so it's easier to see which transfer course articulates to which UW equivalent. Also, the appropriate color extends for as many lines as it takes to represent the course. For example, PHYS 114 from Bellevue Community College comes in as PHYS 1XX(1), PHYS 114(4), and PHYS 117(1), so the white color extends for all 3 lines to show that these courses are all connected.
When courses appear in yellow it means that the courses are either:
- (Left-hand side) courses that came in for no credit (except failed courses), or courses for which the UW equivalency was entered manually, whether during the initial evaluation or during a subsequent edit, or
- (Right-hand side) UW equivalents for transfer courses that were entered manually, whether during the initial evaluation or during a subsequent edit.
The important thing to note about the courses in yellow is that the course on the left is not equivalent to the course on the right. They are unrelated and just happen to be using the same line on the screen.
Printing from the Transfer Credit Tab
For some printers you will have to adjust your page setup to "landscape" in order to print all of the information on the screen.