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Undergraduate Policies and Procedures

Repeated Courses


CONTENTS       University regulation
    What constitutes a repeat
Departmental restrictions on repeating courses
Multiple repeats
    Limits on repeat registration
    Types of courses not subject to the repeat rules
    Allowing additional repeats
Grade policies
    First repeats
    Additional repeats
    S/NS
Transfer courses
    Transferred courses repeated at the UW
    Courses repeated before transfer
Courses that can be repeated for credit
Repeated courses and financial aid
Repeating courses after graduation
Removing incompletes
Professional schools and repeated courses
Previous policies
    Pre-1983
    Winter 1983 through summer 1985
 

University regulation

       As of autumn 1985, the Faculty Senate established the following regulation regarding the repetition of undergraduate courses:

      "All grades earned at the University of Washington shall appear on the permanent record of a student and shall be included in the student's cumulative grade-point average. With the approval of the academic department offering the course, an undergraduate student may repeat a course once. Both the original and the repeat grade shall be computed into the student's GPA, but the credit hours for the repeat shall not be counted." (University of Washington Handbook, Volume 4, Part III, Chapter 15)

When a student repeats a course, both the original and the repeat grades are calculated into the student's cumulative GPA. For example, if a student receives a 1.0 in a five-credit course and then repeats the course and receives a 3.0, both grades are counted. The student ends up with the equivalent of ten credits of 2.0 in the GPA, not five credits of 2.0. Only five credits, however, count toward the 180 credits required for graduation.

What constitutes a repeat

A course registration is a repeat if the student is currently enrolled in the same course, or if the student has completed the course with one of the following grades: a numeric grade (including 0.0), Incomplete, S or NS, or CR or NC. Courses with an X, W, or W3-W7 are not counted as completed and there are no restrictions on reregistering for the course.
  
  

Departmental restrictions on repeating courses

   

Registration restrictions in Periods I, II, and III

Departments control the restrictions on the first repeat of individual courses. Each department chooses whether or not to allow repeat registration in each course in Period I, II, and III. The default is to allow repeating in all three periods. If a department chooses to deny repeats in all three Periods, a student may not repeat the course without obtaining the permission of the department. The restrictions in effect for each course are displayed on the Curriculum Inquiry screen, SRF200. For example:

RPT REG: 1:Y 2:Y 3:Y

Y means that repeat registration is allowed, N that it is not. In this example, repeat registration is allowed in Period 1, Period 2, and Period 3.

Repeat restrictions are a feature of the curriculum and may not vary from section to section of a course. Any changes must be made by the department before the beginning of Period I registration.

Overriding restrictions

Entry codes will not override a Period registration restriction set by a department; the department must use the SRF104 screen and enter an R in the override field. The R will also override any Time Schedule restrictions and prerequisites.
  
  

Multiple repeats

   

Limits on repeat registration

Before winter quarter 2005, students were not prevented from repeating a course more than once, except for a few courses that at department request were coded "no repeat registration." Starting in winter quarter 2005, no student may repeat a course more than once unless given permission by the department offering the course. (Some types of courses that are routinely repeated are exempt from this rule; see below) If a student attempts to register for a course a third time, the registration system will respond with a message that the course has been previously repeated and the student is not eligible to register for the course again. In addition, departments may further restrict repeat registration in individual courses. See Departmental restrictions, below.

Types of courses not subject to the repeat rules

Students are not restricted from repeating the following types of courses:

  • Courses numbered 500 and above
  • Courses listed with a maximum repeat credit limit (for example, "5, max. 15")
  • English Language Program courses ENGL 100 and 101
  • Variable-credit courses
  • Courses with duplicate registration allowed in the same quarter
  • Independent Study courses coded as IS
  • Courses coded as Research
  • Audited courses

Allowing additional repeats

In unusual circumstances a department may decide to allow a student to repeat a course more than once. In these situations, the department will use the SRF104 screen and enter an R in the override field. An entry code will not override the restriction. For the grade policies in multiple repeats, see below.
  

Grade policies

   

First repeats

The first time a student repeats a course, both the original and the repeat grades are calculated into the student's cumulative GPA. The two grades are not averaged together. An R is posted next to the second grade to indicate that the course has been repeated. If the student earned credit the first time the course was completed (i.e., the grade was above 0.0), no credit is earned when the course is repeated.

Additional repeats

WINTER 2005 ON
If a student is allowed to repeat a course more than once, the grade is recorded on the student's transcript but is not calculated into the student's GPA. An R is posted next to the grade to indicate that the course has been repeated. If the student previously earned credit for the course (i.e., one of the previous grades was above 0.0), no credit is earned when the course is repeated.

COURSES REPEATED BEFORE WINTER 2005
Prior to winter 2005 students were not restricted from repeating a course more than once. The grade for the second and any subsequent repeats was recorded as X and was not included in the student's grade-point average. If, however, the student had not yet received credit for the course and had now earned a passing grade, the grade was recorded as CR rather than X, and the student received credit for the course toward graduation. This change (from grade to X or CR) was made some time after grades were posted, so the grade was visible briefly on the student's online grade report in MyUW.

If the student needs to demonstrate that a repeat grade posted as X or CR was above a certain level (e.g., if a 2.0 is required for all courses in the major), the adviser may be able to locate the grade in the Student Data Base, on the SRF100A screen.

S/NS

A student repeating a course may register for the course S/NS. This will, however, have no effect on the student's GPA, since the first grade is still counted.
  

Transfer courses

   

Transferred courses repeated at the UW

If a student repeats at the UW a course previously completed at another college, the credit for the transfer course is deleted from the student's total. (It is assumed the student would prefer to have the course count toward his/her UW residence-credit total.) Following UW's policy for repeated courses, the grade for the transfer course remains in the transfer GPA.

Courses repeated before transfer

Before spring 2000, UW's repeat-course policy was applied to courses repeated at another college before transfer to the UW. The original grade and the grade for the repeat were both included in the student's transfer GPA, even if that was not the policy at the college were the course was repeated. (If the policy of the college was to erase the first grade, however, only the grade for the repeat would be included in the transfer GPA, since there is no way to know what the original grade was.)

Starting spring 2000, UW has instead followed the repeat-course policy of the college where the student repeated the course. If that college counted only the repeat grade in the student's GPA, then UW counts only the repeat grade in the student's transfer GPA. All graded attempts at the course will, however, still be listed in the transfer evaluation.

If a student takes a course at one college, then repeats it at another college, and then transfers to the UW, the first grade will be listed in the transfer evaluation but will not be included in the transfer GPA calculation.

This policy applies only to courses repeated at another college before the student matriculates at the UW. After attending the UW, the student is subject to UW's repeat-course policy. If, for example, a student takes a course at a community college, transfers to the UW, and then later returns to the community college and repeats the course there, both grades will count in the student's transfer GPA regardless of the repeat-course policy of the community college. It should be noted that the student's transfer GPA is important only for admission to the UW. Neither transfer credits nor the tranfer GPA are posted on the student's official transcript. Many UW majors with competitive admission (and all graduate and professional programs) do not rely on the UW's calculation of the student's transfer GPA and instead require that the student submit copies of all transcripts when applying for admission.

  

Courses that can be repeated for credit

    Some UW courses can be "repeated for credit," meaning a student can take the course more than once and receive credit each time. In the catalog description of such courses, both the course's credit and the maximum credit a student can earn are indicated. For example, the credit notation "2, max. 6" means that a student can take a 2-credit course three times and receive all 6 credits. If a student enrolls in such a course past the credit maximum, the additional credit will not count toward graduation. Any additional grades earned do, however, count in the student's GPA.

DARS has been programmed to recognize any such excess credit and will list it in the "courses that do not count for credit" category. DARS can also reduce the credit in such a course if some of the credit is allowable. If, for example, a student has taken 15 credits of PSYCH 499, which has a limit of 18 credits, and registers for another 5 credits of the course, DARS will reduce the course to 3 credits and place it in a category with the notation, "The following courses have had their credit reduced because they have exceeded the maximum repeat credit allowed toward a degree."

  

Repeated courses and financial aid

    A repeated course in which the student has already earned credit may count toward the 12 credits per quarter required for full-time financial aid, but does not count toward the 36 credits required per year. The course counts toward the 36 required credits only when the student earns credit for the course. (See above for details about when the credit is actually earned.) All students on financial aid who are considering repeating a course should discuss their options with a financial aid counselor.
  

Repeating courses after graduation

    A student who has received a bachelor's degree may not subsequently raise his/her graduation GPA by repeating courses.
  

Removing incompletes

    A student who receives an incomplete grade should never reregister for the course to remove the incomplete. Instead, s/he should complete the work with the original instructor, or arrange to have the original instructor submit an incomplete conversion grade. If the student does reregister, s/he will receive two grades - one for the incomplete conversion (usually a 0.0) and one for the second registration - and both will remain on the student's record and count in the student's GPA.
  

Professional schools and repeated courses

    Medical, dental, and law schools add in all grades when computing an applicant's GPA-even grades which have been lined out. Only grades that have been erased and are therefore no longer visible are not counted. The University of Washington does not erase grades unless there was a University error, or unless the instructor submits a grade change.
  

Previous policies

   

Pre-1983

Prior to winter 1983 students were allowed to repeat any course any number of times. If the student so requested, only the last grade received was counted in the GPA; all earlier grades were still visible on the transcript, but were lined out with a diagonal line. Students could not use an earlier grade to line out a more recent grade. Grades of "S" or "CR" could be used to line out earlier grades, but the following grades could not be used: W, *W, HW, PW, I, NS, NC, N, or X.

This policy went into effect summer 1971 and was retroactive. Students who repeated a course before winter 1983 may still request to use that grade to line out earlier grades.

Winter 1983 through summer 1985

From winter 1983 through summer 1985 the following policy was in effect: "All grades earned at the University of Washington will appear on the permanent record of a student and will be included in the student's cumulative grade-point average. An undergraduate student has the right to repeat a course once, and only if the original grade was lower than a 2.0. A department or program requiring its students to achieve a grade level above 2.0 may request approval from the Faculty Council on Academic Standards for exceptional arrangements. Both the original and the repeat grade will be computed into the student's GPA, but the credit hours for the repeat will not be counted."