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Adviser Information File
Undergraduate Policies and Procedures

Low Scholarship


CONTENTS       Warning
Probation
Drop
    Cancellation schedule
    Temporary reinstatement
Reinstatement
    Arts and Sciences
    Other colleges
    Nonmatriculated students
    Student athletes
Petitioning for reinstatement in the College of Arts and Sciences
    The petition
Factors influencing reinstatement
Reenrollment
Grade policies
    Grade changes
    Incomplete removals
    Repeated courses
    S/NS
    UW courses may not be taken while on drop status
Transcripts

Warning

    Any undergraduate student whose GPA for his/her first quarter at the University is below 2.00 receives an academic warning. If s/he does not raise the cumulative GPA to at least 2.00 by the end of the next quarter in residence, s/he is placed on academic probation.
  
  

Probation

    An undergraduate student will be placed on academic probation at the end of any quarter in which his/her cumulative GPA falls below 2.00 (unless it is his/her first quarter at the University, in which case only a "warning" is given). Once on probation, the student must attain at least a 2.50 average each succeeding quarter that s/he receives any numerical grades until the cumulative GPA is raised to a 2.00, or s/he will be dropped for low scholarship. If the grades for a quarter raise the cumulative GPA to 2.00, the student is off probation and the GPA for that quarter does not have to be a 2.50.

A student on probation is not required to carry a particular number of credits. S/he may drop classes or withdraw from the quarter within the same time periods as other students.

  
  

Drop

    Each student dropped for low scholarship is notified by email when grades are posted at the end of the quarter. Before the student's registration for the next quarter is cancelled, some time is allowed for late grades and grade changes to be posted. If any such changes are enough to move the student from drop to probation or off probation (or if the student is reinstated; see below) and the changes are processed by the Graduation and Academic Records office before the cancellation date, the student's program for the next quarter is not cancelled. If the changes or reinstatement are received after the deadline, the student must reregister.

Cancellation schedule

Next-quarter programs of dropped students are usually cancelled according to the following schedule:
quarter droppednext-quarter program cancelled
autumn8 p.m. on the third class day of winter quarter
winter8 p.m. on the third class day of spring quarter
spring
  • If the student registered for summer quarter, both the student's summer and autumn programs are cancelled at 5 p.m. on the third class day of summer quarter.
  • If the student registered for autumn but not for summer, the autumn quarter program is cancelled after summer quarter, in August.
summer8 p.m. on the third class day of autumn quarter

Temporary reinstatement

From the time the student is placed on drop status until programs are cancelled, the student remains registered for courses for the next quarter but a registration hold has been placed, so the student is not able to drop or add courses. During this period a reinstatement counselor may do a temporary reinstatement so that the student can make recommendated changes in his/her class schedule. If the student is subsequently reinstated by the adviser or the committee, the reinstatement is left in place. If the student's petition is denied, the temporary reinstatement is removed and the student is placed back on drop status.
  
  

Reinstatement

    A student is readmitted at the discretion of the dean of the school or college to which readmission is sought.

Arts and Sciences

In the College of Arts and Sciences, the student must first meet with a reinstatement counselor in the Undergraduate Advising Office. EOP students should meet with a counselor in the Office of Minority Affairs.

Other colleges

Reinstatement policies of other schools and colleges may differ. A student dropped from a college other than Arts and Sciences should talk with his/her department or college adviser for information on how to petition for reinstatement. A student dropped from any undergraduate college of the University may petition the College of Arts and Sciences for reinstatement as a premajor.

Nonmatriculated students

Nonmatriculated students may be reinstated by the College of Arts and Sciences or by UW Educational Outreach.

Student athletes

A special low-scholarship policy, in effect for student athletes who entered the UW in autumn 1990 or later, affects the eligibility for competition of student athletes who have been dropped and reinstated more than once. Upon the second (or any later) reinstatement, the student will be ineligible for competition in intercollegiate athletics for the quarter in which the reinstatement is granted, and will remain ineligible until either a cumulative 2.00 GPA is achieved or the student achieves at least a 2.50 quarterly GPA at the UW in at least 10 credits (or 6 credits during summer quarter).
  
  

Petitioning for reinstatement in the College of Arts and Sciences

    Students petitioning for reinstatement in the College of Arts and Sciences are required to meet with an academic counselor at the Undergraduate Advising Office. EOP students should meet with a counselor at the Office of Minority Affairs. If the student cannot come to campus a telephone appointment can be arranged. Petitions from students who have not talked with a reinstatement counselor will not be considered.

The adviser will discuss with the student any reasons behind his/her poor academic performance, and will attempt to determine why the student expects to be more successful if reinstated. In some cases the adviser may reinstate the student, in other cases a written petition is sent to a committee composed of UA and EOP advisers and a departmental representative. In other cases the student is not encouraged to petition but rather to attend a community college or remain out of school for a period before trying to reenter the UW.

The petition


All students seeking immediate reinstatement are required to prepare a petition, detailing the reasons for their academic difficulty and the steps they have taken to correct the situation. The petition should be prepared after the student meets with a counselor.

The petition is a personal statement in which the student analyzes the barriers to his or her academic success and, most important, details the behavior the student has changed or will change to ensure future academic success and lists the specific steps that will be taken. Promises to "change" and "do better" are not sufficient.

The student must prepare an academic plan, listing proposed courses for the next academic year. Students with more than 135 credits should include a graduation plan signed by their departmental adviser. Other input from departmental advisers is welcome.

Transcripts from other colleges attended since the student was dropped from the UW, including the student's current class schedule, must be presented. Other documentation may also be included, such as current hardship withdrawal petitions and letters from instructors concerning upcoming grade changes or incomplete removals.

  
  

Factors influencing reinstatement

    Although each student's situation is considered on an individual basis, in Arts and Sciences the advisers follow general guidelines in determining which students are reinstated. Students who have performed well at another college after leaving the UW are most likely to be reinstated. Students who have taken specific steps to change harmful behaviors, and students who are close to graduation and whose reinstatements are supported by their departmental advisers, are also more likely to be reinstated.

Students in the following situations are usually denied reinstatement and required to spend time away from the University before petitioning again.

  • The student's worst grades are in his/her intended major, and the student refuses to consider other majors.
  • A reinstated student's GPA drops even lower after the reinstatement.
  • A reinstated student failed to follow through on commitments made during a previous reinstatement. For example, the student failed to petition for hardship withdrawals, or make up incompletes, or take the agreed-upon class schedule.
  
  

Reenrollment

    A student who is reinstated for the quarter immediately following the drop quarter can be reinstated by an Undergraduate Advising or EOP counselor using SRF608. A student who has been out one or more quarters must submit an approved reinstatement petition and, if necessary, a returning student reenrollment application at 225 Schmitz Hall. The student does not need to file a returning student reenrollment application if s/he is being reinstated for one of the two quarters immediately after the drop, not including summer quarter. For example, if a student is dropped at the end of spring quarter and is reinstated for the following winter quarter, s/he may register for winter quarter using web registration, like any other student who completed spring quarter.

A student readmitted after being dropped re-enters on academic probation. The student may not use grades from other colleges or universities or grades from extension or correspondence courses to raise his/her UW GPA.

Since students are reinstated on probation, the conditions described under "Probation" above must be met; i.e., a student must in the first quarter either attain a minimum 2.00 cumulative GPA for all courses taken in residence at the UW or attain a 2.50 GPA for courses taken that quarter. A student in the latter category will be continued on probation each quarter, so long as his/her quarterly GPA is at least a 2.50. When such a student's cumulative UW GPA reaches at least 2.00, s/he will be removed from probation.

  
  

Grade policies

   

Grade changes

If an instructor agrees to change a student's grade, recalculation of the student's GPA for that quarter and subsequent quarters may retroactively remove the student from warning, probation, and/or drop status. If it does, the low scholarship notations on the transcript will be erased or changed to reflect the student's new status.

Incomplete removals

Since incomplete removal grades are posted in the quarter that the incomplete was incurred, an incomplete removal may retroactively raise or lower a student's GPA. No student will be retroactively dropped by an incomplete removal, but a student may be retroactively put on probation. When this occurs during the quarter, the student must meet the minimum requirements for students on academic probation (see above) that same quarter, or s/he will be dropped. The intention of this policy is to prevent students from avoiding probation and drop by requesting incompletes in courses where a low grade would otherwise be posted-and is posted eventually.

Repeated courses

No special policies apply to low scholarship students.

S/NS

Students on low scholarship are allowed to register for courses S/NS. Since only numerical grades will raise a student's GPA and allow the student to get off probation, however, students on probation should be discouraged from selecting the S/NS grade option.

UW courses may not be taken while on drop status

A UW student on drop status may not take UW courses as a nonmatriculated student; s/he must be reinstated before taking any UW courses.

In the past, dropped students were allowed to continue to take UW courses on a space-available basis as a nonmatriculated student. Then, the student followed the regular procedure for nonmatriculated student registration (i.e., registering through UW Extension and obtaining the instructor's and department chair's signatures for each course). Any UW credit courses taken by a student on drop status were posted on the student's transcript as extension credit, not residence credit, and did not affect the student's UW GPA.

  
  

Transcripts

    Warning, probation, and drop notations appear only on unofficial transcripts. Low scholarship notations do not appear on official UW transcripts.