Tuition and Related Fees
If a new budget is being set up, you must fill out forms 1 and 2. If you have previously set up the budget in the Student Database (SDB), you only need to fill out a form 2 to authorize funds to specific students. When you need to override budget restrictions for budgets existing in SDB, use form 3.
If your department is interested in authorizing funds for specific students on SDB, please contact sfsaid@u.washington.edu for more information. You would still be required to submit form 1 for new budgets, but you would not have to fill out forms 2 or 3.
Form1 is used to set budget allowances and restrictions in the Student Database (SDB). SDB is separate from the Financial Accounting System (FAS), but the budget must be active in FAS to disburse the funds.
Form 1 needs only to be submitted once, unless changes in setup are desired. Changes to existing budgets may only be made in the time period between quarters.
When filling out the form, you must fill out all budget and contact information. Select the method of disbursement that you want to use most often. If you select to credit to a student's account, you must select at least one item for the disbursement of funds.
Select one item from each subheading that most closely describes the majority of the category, type/source and recipient criteria of the funds.
If you want to issue a one-time cash disbursement on a grant, contract, or on a gift accounts, please use a Stipend Authorization Form.
Your netid will replace the previous signatures required for this form.
Form 2 is used to authorize funds from the budget to the specific students' accounts using the preset fund restrictions from Form 1. Any revisions in the amount of aid, including cancellation of aid, that occur after the aid has been initially authorized require a new copy of Form 2 indicating for each student and each quarter, the corrected total amount of the award.
This form may be used any time during or prior to a quarter. Reductions or changes in aid may not be possible after the quarter has ended.
Form 3 is used if there is a need to override the preset restrictions from Form 1. Any revisions in aid for a student that occur after the aid has been initially authorized, require a new copy of Form 3.
Form 3 can be used throughout the quarter. Any permanent changes to the budget may only be made during the period between quarters.
If you have any questions about authorizing funds from your departmental budgets or need any assistance in filling out these forms, please send email to sfsaid@u.washington.edu or call 543-4694.
Tuition and Related Fees
