This letter is designed to answer the most frequently asked questions about Academic Student Employees (ASE). Non-resident graduate ASEs who are eligible for the resident operating fee waiver (see below) are treated as residents for tuition purposes.

Maintaining your eligibility

To remain eligible for your tuition waiver you must:

• Have appointments totaling a 50% (half-time) appointment or more
• Be paid for 5 of the 6 consecutive pay periods of the academic quarter (Summer Quarter - Be paid for 2 consecutive pay periods)(only 2 credits minimum required for Summer quarter)
• Be registered for a minimum of 10 credits for the current quarter (or approved by the Graduate School for reduced enrollment)
• Be paid on the University of Washington payroll under an eligible job class

What is covered

The operating fee and the technology fee are waived for most ASEs with the eligibility listed above. ASEs will be responsible for any additional fees. The technology fee is not charged during Summer quarter.

• $41 U-Pass
• Lab fees, if applicable
• Course fees
• Surcharge for over 18 credits
• $20 Late change fee (for adding/dropping a course after the first week in the quarter)
• $50 Late payment charge for balances under $250  *
• $120 Late payment charge for balances of $250 or more  *
• $25 Returned Items charge
• $25 Replacement Check charge for lost or misplaced checks
• UW Extension credits, or charges for other University programs

*   Late payment charges may, under certain circumstances, be waived upon request from the department. For further information, please call Student Fiscal Services at (206) 543-4694.

How to check your tuition balance

You may check your tuition balance using MyUW at http://myuw.washington.edu

Your tuition balance at the beginning of the quarter should reflect your tuition waiver. If your balance is still reflecting full tuition or you have received less than what you think you may be entitled to, contact your department. They can make sure the paperwork has been sent through to the Payroll Office and explain the details of your award. Please also verify with your department that your social security number and student number are the same in both the HEPPS and SDB systems.

If your appointment is late, be sure and pay YOUR portion by the tuition due date to avoid late fees.

How to pay your balance

By mail:
University of Washington
Student Fiscal Services
PO Box 3981
Seattle, WA 98124-3981

In person:
129 Schmitz Hall
Drop slot outside of north doors

Web check:

Tuition and related charges may be paid online by web check from your checking or savings account. This service is accessible to students from the Tuition Charge Statement on MyUW.

If you have authorized your parents or others to view your tuition statement online, they may also make web check payments and will receive an email containing a password and login information. A bank routing number, account number and UW student ID number are required to complete a web check payment.

By credit card over the internet:

Tuition and fees can be paid using a credit card over the internet only, at MyUW. Credit cards will not be accepted in person or over the phone. There is a convenience fee which is charged for payments made with a credit card over the internet.

Additional questions

Information on maintaining eligibility, salary schedules and rates, insurance, Executive Order 28, and outside funding may be found on the Graduate Student Financial Support Resource page at http://www.grad.washington.edu/fellow/FellAsst.htm.

For other questions regarding your tuition balance, contact the Student Fiscal Services Office at sfshelp@u.washington.edu or by phone at (206) 543-4694