Departments may use certain budgets to award scholarships,
fellowships, gifts and grants to currently registered students
to offset allowable expenses such as tuition, related fees,
insurance and living expenses.
Determine appropriate budgets to
use, type of budget, and what are allowable expenses (Grant &
Contract department determines allowable expenses for Gift and Grant
& Contract budgets)
Determine students to award money to, for which academic
quarters and the amounts to award
Open disbursement - will pay eligible charges
on student account and disburse remainder as cash to student
Unrestricted (must follow fund terms):
All components of tuition (operating, building, services &
activities, technology, and IMA Bond fees
Course fees
Credit surcharge
Student Health Insurance
U-Pass
Penalties & fees (late changes, late payment charges)
Mandatory tuition components are: Operating fee, Building fee, Services &
Activities fee, Technology fee and IMA bond fee. Other fees include:
Course/Lab fees, Credit surcharges, Penalties & fees (late charges/late
payment charges/etc), U-Pass & Student health insurance.
*From NRSA training solicitation: The amount of the stipend and tuition
(defined for the purposes of NRSA as the cumulative amount of tuition, all
fees and health insurance) for each full appointment period must be
obligated from funds available at the time the individual begins
training.
**Technology fee rules: TA/RA on a grant or student in Job class 0863
or 0864 - Technology fee is charged to budget 74-8801. TA/RA on state
budgets (type 01/11-01/29) Technology fee is charged to budget 30-1011.
TA/RA paid on Gift budgets (type 6) Technology fee is charged to the gift
budget.
Departments that wish to disburse funds to students from
departmental budgets must fill out the online Student Aid Authorization Forms. These forms are used to set up the budgets, determine
any fund restrictions, what charges are allowed, and how funds
will be disbursed.
Form 1: establishes the budget and authorizes access to those budgets for the staff members indicated on the form (when applicable). This form is also used to modify or update the parameters and/or authorized persons on a budget that has already been established.
Form 2: authorizes disbursement of funds to the students specified using the parameters/restrictions initially established on Form 1.
Form 3: authorizes disbursement funds to the students specified but in a manner that overrides the parameters/restrictions initially established on Form 1. This form is used to make exceptions to the regular budget parameters on a case-by-case basis when a student has unique circumstances.
NOTE: be sure to specify the exact overrides on Form 3, otherwise, Student Fiscal Services (SFS) will not know what exception(s) to make. It is also helpful to write what needs to be overridden in the “Comments” section of the form to better clarify your needs to SFS staff.
If you are confused as to what form you should be using, please contact Student Fiscal Services Customer Service at 543-4694 or send email to sfsaid@u for further assistance.
All student aid authorization (1, 2 and 3) are processed by Student Fiscal Services. This includes all grant, contract, and gift budgets.
Please note that Student Fiscal Services no longer accepts faxed or mailed forms. The online forms ensure greater accuracy and efficiency in processing your requests.
Departments may give students awards or prizes to recognize
their academic accomplishments. As these are taxable for non-resident
alien students, please
consult the Tax
Office Forms and Policies or
LiChang Wong in Student
Fiscal Services for more information.
The Fellowship and
Assistantship Division of the Graduate School authorizes
and processes the non-resident differential (NRD) waivers for
eligible fellows and trainees. Send all NRD forms to the
Graduate School.
