University Campuses Undergraduate Curriculum Coordination
Executive Order, Sec. I 3-23C: Legislative Authority of the Faculty (3
February 2004) requires the President to refer the following types of
undergraduate program changes to the Faculty Senate for coordinated
faculty review by all three campuses: undergraduate degrees, majors,
minors, and certificate programs, or substantive changes to the same of a
non-routine nature, regardless of campus of origin. The purpose of this
process is to enhance the quality of undergraduate course offerings
through peer review, promote coordination and communication among the
campuses, and to promote faculty collaboration that can lead to greater
quality and optimal use of resources. This memo describes the process for
carrying out the University Campuses Review Process. . Please note,
however, that no campus has the power or authority to veto a program or
program change proposed by another campus. Finally, this review is
designed to generate feedback at a point in time where the proposals are
developed but not approved so that the originating campus can make full
use of any feedback that is provided.
Stage I: Review of Developed Proposals
- Each campus has the responsibility to develop its own curricular
offerings. After a campus unit develops and approves a curricular
offering, it should be forwarded to the appropriate academic program
review committee for that campus.
- The academic program review committee of each campus shall make an
initial determination that the proposal is sufficiently developed to merit
academic program review.
2 It shall also determine whether the proposed change meets the guidelines
for tri-campus review.
3 If a campus academic
program review committee or the University Registrar has questions about
the applicability of the Tri-campus review process, they should consult
the Chair of the Faculty Council on Tri-Campus Policy (FCTCP).
- If the proposal meets this threshold, it shall be forwarded
immediately to the University Registrar, Curriculum Secretary. Materials
to be forwarded to the University Registrar must include, in electronic
- A completed university curriculum Form 1503
- The rationale for the proposal
- If the proposal is not complete, it shall be returned by the
University Registrar to the unit of origin for further development.
- When the University Registrar receives the completed program
proposal, it will be posted on the Web immediately for review. The
proposal shall be available for review for 15 business days.4
- Simultaneously with the posting of the proposal, the University
Registrar shall send an e-mail to (1) the voting faculty of all UW
campuses, (2) the Deans, Directors, and Chairs (DDC) list serve, (3) the
Chair of each campus academic program review committee, and (4) the Chair
of the Faculty Council on Tri-campus Policy informing them of the
opportunity to review the curriculum proposal.
- At the end of the comment period, the University Registrar shall
compile all comments made on the proposal and forward the comments to the
Chair of the academic program review committee at the originating campus.
That committee shall then consider all comments as part of their academic
program review process, and shall provide a summary of responses to the
comments received from all campuses.
- The originating campus academic program review committee will
obtain final campus approvals on the final proposal.
- When final campus approval has been received the proposal will be
forwarded by the appropriate campus official to the University Registrar.
- The University Registrar shall forward to the Chair of the Faculty
Council on Tri-campus Policy with a copy to the Chair of the Faculty
Senate the following materials: the program proposal, all comments, the
campus academic program review committee's response to the comments, the
University Campuses Undergraduate Program Review checklist.
- The Council on Tri-campus Policy, or a delegated subcommittee of
the Council consisting of the chair (or designee) and two council members
(one representing the faculty of each of the other two campuses), will
convene to determine if the review satisfied the following requirements
- Was the final proposal made available for a 15 business -day
- Did the campus academic program review committee consider comments
and respond appropriately in its review?
The Council will send, within 14 business days of receiving the proposal,
a memo describing the results of their review to the University Registrar.
In short, at this stage the task of the Council will be to ensure that the
process described in Stage I and the intent of the Executive Order was
- The University Registrar will forward the final proposal and a
copy of the Council's memo to the President for final action and
transmittal to the appropriate dean/chancellor and Chair of the Faculty
Senate. Matters of non-adherence to procedures or unresolved issues
related to comments received will be the responsibility of the President.
UW, Seattle: Faculty Council on Academic Standards (FCAS)
UW, Bothell: General Faculty Organization
UW, Tacoma: Faculty Assembly
The originating campus' academic program review
committee will review its own proposals, and should consider the following
elements, using its own processes and criteria:
- Fit with campus and university mission
- Academic quality
- Effects on students
- Effects on other programs
- Feasibility/operational viability
- Adherence to University and Campus policies
As stated in the Executive Order,
tri-campus review is
required for new undergraduate degrees, majors, minors, and certificate
programs, or substantive changes to the same of a non-routine nature.
This includes, but may not be limited to:
- Changes that would alter the degree information that appears on
a student transcript, for example, new or changed degree titles, minors,
or options, etc.
- Changes in pre-requisites that would significantly increase or
decrease the number of students admitted to the major, minor, or option.
- Changes in graduation requirements that would significantly
increase or decrease the number of students completing the major, minor,
- Any change in a program on one campus that could significantly
alter enrollments in specific programs on one of the other two campuses,
for example changing the format of a program to distance learning or
The Registrar may grant a
5-business day extension of
this deadline to any individual who submits a written request to the
Registrar prior to the end of the original comment period.