Tag Archives: Sponsor

May 2013

  • OSP Notes for returning an item to GCA will be a required field.
  • A new date can be added to the tasklist called assigned to date. This will allow you to track when new items are added to your list.
  • Only users with the Subcontracts Role will be able to create a subcontract shell. General users will no longer be able to add a subcontract shell within an FA.
  • Subcontracts formerly assigned to Verenice Bendana (Barbosa) and Judy Yoshioka will be moved to e-shelf.
  • One additional question has been added to the eGC1 Security Compliance Questions. Approval workflow was added for Security Review when the preparer answers “Yes” to the new question. An automatic hold will apply when the preparer answers “Yes” to any of the Security questions. The new workflow process will apply to only newly created eGC1s at the time of release.
  • Budget number and prior budget number field validation has been placed to allow only numeric and dash in these fields.
  • Advance Budget Request will always be blocked until OSP allows the Advance Budget Request to go through. GIM updates, process updates and procedures are still being vetted.

Planned Bug Fixes:

  • The error message color block for Subcontracts page validation will be corrected to fully cover all the error text in color.
  • Status Checker will no longer display HTML code.
  • Pending Sponsor and Pending Flow Through Sponsor will not be allowed on approval of Applications or FA’s.
Campus needs to use a sponsor that’s not listed. What steps need to be taken?

If a campus unit cannot find a specific sponsor when using the Sponsor Chooser, they should follow the instructions which appear on that page.

The instructions read:

If you cannot locate the sponsor in our database, please complete the following three steps:

  1. Send an email to osptech@u.washington.edu with the name of the sponsor, and any contact information you have for the sponsor (website, physical address, etc.) and a brief description of the organization. OSP will research your request and update the sponsor database as appropriate.
  2. Type the word “Pending” in the Search for: field on this page, and then click Search. Select the Sponsor Type most appropriate for your sponsor from the list of pending sponsors. When you select a pending sponsor, you will be returned to the Application Details Page. Under Sponsor enter the sponsor’s name and address in the Address field.
  3. Upon confirmation from OSP that the sponsor has been added, update your eGC1 with the correct sponsor information and proceed to the PI and Personnel page to send SFI disclosure notifications.

January 2012 Release Notes


  • New OSP rules for FA and PAC parent-child relationships are now enforced by SPAERC. An FA may only be a child of an Application. A PAC may only be a child of an FA. Existing data has been moved to reflect the new rules. Data that could not be systematically modified will be sent to OSP for review and correction. RRF data that can’t be systematically modified will be sent to RRF team for review and correction.
  • Validation for federal flow-through auto hold now applies only if NG-3 is yes, and originating sponsor type indicates federal government.
  • Users can now select standard or fellowship opening for AGD Sponsor cover letter.


  • SAGE Budget wizard now handles future F&A rates correctly.
  • Org code validation was corrected for Copied eGC1s to only select valid 4th level org codes. Any incorrect org codes will be removed.
  • PHS398 cover letter update/view links now display properly.
  • SAGE users will no longer be able to select or copy inactive sponsors on eGC1s. Incorrect sponsors will be removed.
  • htm attachments now open in a new window.