This form page is for listing the PD/PI and up to 99 Senior/Key Persons.
Project Director/Principal Investigator
The basic data for the PD/PI is populated for the person you selected in the Wizard. If you need to change the PI or edit some of the information, go to the eGC1’s PI, Personnel, & Organizations page.
If the PI for the eGC1 is different than the PI for the Grant Runner application, use the Application PI role type on the eGC1’s PI, Personnel, & Organizations page. The Application PI’s information will then populate the Key Person Expanded form.
If the directory data is incorrect, please ask the PD/PI to log in to Workday to make any necessary changes.
The following table describes the editable fields for the PD/PI.
Field
Description
Credential, e.g. agency login
Enter the eRA Commons login for the PD/PI. This is a mandatory field for NIH submissions.
Degree Type
Enter the highest academic or professional degree earned or other credentials (for example, RN) for the Principal Investigator.
Degree Year
Enter the year the highest degree or other credential was obtained.
Biographical Sketch
Provide a biographical sketch for PD/PI, being sure to format it as described in the sponsor application instructions. For general attachment information, see eGC1 and Grant Runner Attachments.
Current and Pending Support
Note: Unless otherwise required in a specific FOA, do not include this attachment for NIH and other PHS agency submissions. This information is no longer required at the time of application submission.
Attach a list of all current and pending support for the PD/PI (even if they receive no salary support from the project(s)) for ongoing projects and pending applications. Be sure to format it as described in the sponsor application instructions.
Senior / Key Person Profiles
Use this section to include the additional researchers on the project. For each researcher, you will need to add the same information as for the PD/PI.
To Add a Person
Click on the Add New Senior/Key Person Profiles button.
UW Personnel: In the expanded accordion, you can use the Look Up Person in UW Directory button to easily populate the majority of the fields for any UW employee. You can modify the information as needed.
Non-UW Personnel: You will need to enter at least all of the required data for any non-UW researcher.
Credential e.g., agency login: Enter the eRA Commons login for the researcher. This is a required field.
Project Role: If you select “Other Professional” or “Other (Specify)” for the Project Role, you must complete the Other Project Role Category field. If the person will be an additional PD/PI, NIH requires the Multiple PD/PI Leadership Plan attachment (on the Research Plan form). Also, see Multiple PIs for additional information about providing assurances. Roles are:
PD/PI
Co-PD/PI
Faculty
Post Doctoral
Post Doctoral Associate
Postdoctoral Scholar
Other Professional
Graduate Student
Undergraduate Student
Technician
Consultant
Co-Investigator
Other (Specify)
Add a Biographical Sketch (required) and Current & Pending Support (optional) attachments as appropriate for each researcher. For general attachment information, see eGC1 and Grant Runner Attachments
Click the Collapse link (top or bottom) to close the accordion for this person
You can click Cancel at any time to exit the process of adding a person.
Each person you have added will display in a table on the page, with a few pieces of data to easily identify them. The following image shows an example entry.
To Make Changes: Click on the Expand link on the right to view the details and make any changes to the data entered.
To Remove a Person: Use the Delete link on the far right to remove the person from the list.
Add Researchers Above the Maximum Number
Currently, the maximum number of researchers (PD/PI plus all others) is 100. If you have entered that many but still need to document more, you can use the section at the bottom of the page that displays once you reach the maximum. Add an attachment for each additional person.
You must include the SF 424 form for pre-applications and applications. SAGE pre-populates a number of the fields with standard values. These are read-only. Several of the read-only sections display in expandable/collapsible sections (accordions). By default, the sections are collapsed.
Submission Details Section
Field
Description
Type of Submission
Application is the default value.
Use Preapplication according to the sponsor instructions for the application.
Use Change/Corrected Application for an application submitted successfully through Grants.gov and NIH which you withdraw for modifications and then re-submit for the same sponsor deadline. When you select Change/Corrected Application, the required “Previous Grants.gov Tracking ID” field will display and auto-populate.
Previous Grants.gov Tracking ID
Required if the Submission Type is Change/Corrected Application. SAGE will automatically populate the tracking number from the prior submission of your eGC1.
SAGE will update this value to the new tracking number post submission, for both the initial submission and any change/corrected resubmissions.
Federal Identifier
Required if the eGC1 Application Type (on the Details page) is Renewal, Continuation, or Revision.
The value is formatted as two capital letters followed by six digits (for example, CA123456).
Agency Routing Identifier
Enter the agency-assigned routing identifier based on the agency-specific instructions. This is an optional field.
Application Details Section
Field
Description
Type of Application
You enter the eGC1 application type in the Wizard. It then maps to the SF424 application type and pre-populate on the form. The mapping from eGC1 type to SF424 type is:
Pre-Application or New = New
Competing Renewal or Non-Competing Renewal = Renewal
Supplement and Extension, Completing Supplement, or Non-Competing Supplement = Continuation
Transfer from Another Institution or Resubmission (Previously Denied) = Resubmission
Competing Revision or Non-Competing Revision = Revision
Note: You can modify the Application Type on the eGC1 Details page.
Revision Type
This field displays if the SF424 Application Type is Revision. Select the appropriate value from the drop-down menu. If you select Other, complete the Other revision type explanation field.
Is this application being submitted to other agencies?
If you are also submitting the application to other agencies for consideration, click Yes, otherwise click No.
When you answer Yes, the What other agencies? field displays for you to list the agencies.
Federal Agency Name
This is the federal agency you are applying to for funding. The value pre-populates from the Opportunity you selected during the Wizard process.
Catalog of Federal Domestic Assistance
This is the Catalog of Federal Domestic Assistance Number of the program under which you are requesting assistance. This information pre-populates from the opportunity selected, although there may not always be a value.
Opportunity Title
This information pre-populates from the opportunity you selected.
Full Application Title
This value pre-populates from the Wizard data. To modify this data, go to the eGC1 Details page.
Start Date, End Date
The proposed dates pre-populate from the Wizard data. To modify this data, go to the eGC1 Details page.
State Review
Is application subject to review by state Executive Order 12372 process?
The second option is the default value. Read your sponsor application instructions to determine if there is a requirement regarding EO 12372. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of debt include delinquent audit disallowances, loans and taxes.
Note: If the announcement indicates that the program is covered under Executive Order 12372, you should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372.
Applicant Organization Information
The Director of the Office of Sponsored Programs (OSP) is the official designated to approve, sign, and transmit proposals for the University of Washington. This data is pre-populated for all Grant Runner applications.
By default, this section is not initially expanded as you cannot edit most of the data.
Applicant Contact Person
The Director of the Office of Sponsored Programs (OSP) is the official designated as the contact person for the University of Washington. This data is pre-populated for all Grant Runner applications and you cannot edit it. OSP can update the email address. By default, this section is not initially expanded.
Authorized Representative
The Director of the Office of Sponsored Programs (OSP) is the authorized representative for the University of Washington. This data is pre-populated for all Grant Runner applications and you cannot edit it. OSP can update the email address. By default, this section is not initially expanded.
Project Director/Principal Investigator Contact Information
The name of the Project Director / Principal Investigator that you entered during the Wizard process will pre-populate on the SF424.
Note: If the PI for the eGC1 is different than the PI for the Grant Runner application, use the Application PI role type on the eGC1 PI, Personnel, & Organizations page. The Application PI’s information will then populate the SF 424.
If the directory data is incorrect, the PD/PI can log into Workday to make changes.
You can change who the PD/PI is on the eGC1 PI & Personnel page.
Estimated Project Funding
Total Federal Funds Requested is populated from the Modular Budget form or the RR Detailed Budget form.
Total Non-Federal Funds is the amount you request for the entire project period. It has a default value of 0.00.
Total Federal & Non-Federal Funds is automatically calculated for you.
Use the corresponding links to add each attachment. Follow the formatting and length specifications in the sponsor’s instructions for each specific attachment. All attachments must be PDFs. For general information about managing Grant Runner attachments, see Grant Runner Attachments.
The cover letter is only for internal use and is not shared with peer reviewers.
Attachment
Description
SFLLL or Other Explanatory Documentation
Attach the SFLLL (Disclosure of Lobbying Activities) or other explanatory documentation per agency instructions. See the NIH Lobbying Guidance for Recipient Activities for more information.
Pre-Application
If submitting a pre-application, provide a summary description of the project in accordance with the announcement and/or agency specific instructions. Unless specifically noted in a program announcement, NIH and other PHS agencies do not use Pre-applications.
Cover Letter
Applicants are encouraged to include a cover letter with the application.
Certification Agreement
The PI must agree to provide the required list of certifications and assurances contained in the announcement or agency specific instructions.
You can view this page once OSP has submitted your application to Grants.gov. The Grants.gov Tracking History section contains information about the status of the application from Grants.gov and the sponsor.
If you had connected a budget to your application, you may view a read-only version of your submitted budget by clicking the Budget Edit Number.
SAGE imports Action Taken and Comments from Grants.gov and the sponsor.
You route a Grant Runner application for review just as you would any eGC1 application from the Certify & Route page of SAGE. As part of the process, validations are done to check for Grants.gov and NIH errors or warnings.
If you select Ready to Submit = No, you can route your Grant Runner application for review even if it still has outstanding Grants.gov or NIH errors.
You must fix all errors for your application to be eligible for submission via Grants.gov.
When your application reaches In OSP status and has its final review, OSP will submit your application to Grants.gov. Your application must be validated by Grants.gov and the Sponsor agency before it is officially complete. Therefore, it is important to submit your application at least seven days in advance of the sponsor deadline to allow time for UW internal review and approval, any necessary corrections, and any technical issues at Grants.gov or with the Sponsor System.
After OSP submits your application to Grants.gov, you can monitor its status from the GR Submission & Status page of your eGC1. From this page, you can see the Grant Tracking Number assigned to your application and any information related to validation of your application.
Monitor the status of your application on eRA Commons
The National Institutes of Health (NIH) specifically allows you to review the status of your application online via eRA Commons. Once you have successfully submitted your application, you should check the appearance of your application on eRA Commons, and notify OSP if you need to make changes. Thereafter, continue to monitor your application’s status online via eRA Commons.
If there are no errors (there may still be warnings), the Sponsor assigns a unique Application Identifier (AN #) to your application. This signifies that your application was accepted. Once the NIH assigns the application an AN#, the PI should review the application package in eCommons to confirm that it appears as expected.
To check the status of your application:
Log onto eRA Commons using your Principal Investigator (PI) account Username and Password.
Click the Status tab and scroll to find the Application ID.
If the Application Status reads eSubmission Error, click the Application ID to obtain specific information.
SAGE allows you to create two types of eGC1s – standard and Grant Runner. The Grant Runner version contains all of the same pages as a standard eGC1 and also includes the integrated form package for the electronic submission directly from SAGE via Grants.gov to NIH. Currently, you may only use Grant Runner for opportunities sponsored by NIH and its individual institutes. See the full list of supported NIH Activity Codes.
Using Grant Runner is optional. You can also submit using ASSIST.
To create either type of eGC1, start by clicking on the Create New eGC1 button on the My eGC1s page to start the Wizard.
For the question “Do you want to see if your application is eligible?” click Yes and then click Next to use with Grant Runner. You will then continue with steps 2-5 of the Grant Runner Wizard (described below). The data collected in these steps will pre-populate some fields on both eGC1 pages and sponsor forms.
If you want to create a standard eGC1, click No and then click Next. On the confirmation page, you can return to the Grant Runner Wizard or click Create Standard eGC1 to create your eGC1.
Note: For guidance on completing an NAA type application, see OSP’s NAA eGC1 Instructions FAQ.
Additional Grant Runner Wizard Steps
Steps 2-5 of the Wizard gather specific information to:
Confirm eligibility to use Grant Runner.
Pre-populate data in the eGC1 and the Grant Runner sponsor forms.
Step 2: Sponsor
Use the Look Up Sponsor button to search for and select the sponsor. Currently, you may only use Grant Runner for opportunities sponsored by NIH and its individual institutes.
If you have selected any of the NIH institutes, when you click Next, the Wizard will continue with Step 3; for all other sponsors, the Wizard will present options to either create a non-Grant Runner eGC1 or return to the My eGC1s list. For more information, see Sponsor.
The sponsor displays on the eGC1 Details page. Once you complete the Wizard, you cannot change the sponsor.
Step 3: Opportunity ID
Use the Look Up Opportunity button to search Grants.gov for the Opportunity ID as listed on the sponsor instructions.
If SAGE supports the form set, the opportunity will appear in the results list. Click “Select” to the left of the opportunity to choose it and add the sponsor forms to the eGC1.
If SAGE does not support the form set, that will be indicated to the left of the opportunity in the results list. You can then “Cancel” out of the look up, and either cancel the creation of the eGC1 by clicking “Back to My eGC1s” or click on the “Cancel Wizard and create a standard eGC1” link.
If the opportunity cannot be found, the message “Sorry, no results for your search.” will display. In that case, check that you have properly entered the opportunity ID.
The Wizard presents options to either create a non-Grant Runner eGC1 or display the My eGC1s list.
Note: The Opportunity ID is also known as the Program Announcement Number (PA) or Request for Proposal (RFP).
The opportunity information, including opening and closing dates, is displayed on the eGC1 Abstract & RFA/RFP page once the application is created. Once you complete the Wizard, you cannot change the opportunity.
Step 4: Principal Investigator
Use the Look Up Principal Investigator button to search for and select the Principal Investigator. The name and directory data will display. Several fields are editable:
Title
UW box number
Phone
Fax
Cell Phone
Pager
Email
The values will be displayed on the eGC1 PI & Personnel page and some of the Grant Runner forms. Prefix and Suffix values can be added, and editing can be done, on the eGC1 PI & Personnel page after the Wizard is complete. For more information, see Principal Investigator.
Step 5: Application Details
Enter values for each of these required fields:
Full Application Title
Requested Start Date
Requested End Date
Application type
This data will display on the eGC1 Details page and some of the Grant Runner forms. You can edit these on the eGC1 Details pages after the Wizard is complete. For more information, see Application Details.
When the wizard is complete, the standard pages for the eGC1 will display, along with the mandatory and optional Grant Runner forms.
Grant Runner enables you to complete grants.gov applications for certain National Institutes of Health (NIH) funding opportunities from directly within SAGE. It integrates the standard government grant application forms (also known as the SF424 Forms) with the UW electronic grants and contract (eGC1) application. With the click of a button, the Office of Sponsored Programs (OSP) can electronically submit your application via Grants.gov to the sponsor.
What are the Benefits of Grant Runner?
You can complete the SF424 form set directly in SAGE.
Grant Runner pre-populates your SF424 forms with UW institutional codes, OSP contact information, and other standard material.
Grant Runner automatically checks for common SF424 errors. It alerts you when you need to complete a required field or adjust an entry to meet NIH standards.
You can view the Grants.gov tracking number and NIH status directly from the History and Comments section of your eGC1.
The Grant Runner Wizard will step you through a series of questions to verify if your application is eligible to use the automated submission process to Grants.gov. To complete the wizard, you must provide the funding opportunity number. Be sure to note this number when you search for funding opportunities on Grants.gov.
If your funding opportunity does not meet the Grant Runner eligibility criteria, you may begin a standard (non-Grant Runner) eGC1 form. You will then need to complete an application via NIH’s Application Submission System & Interface for Submission Tracking (ASSIST) system.
If you’re new to Grant Runner, you might want to read Before You Begin for information on preliminary steps (account setup, SAGE access, etc.).
For help with specific Grant Runner forms, see the corresponding user guide article.
Grant Runner Infrastructure Changes for better Supportability
This Grant Runner release is focused primarily on infrastructure changes that will allow ORIS to better maintain this component of SAGE into the future, and to more rapidly expand the system to include new forms. These changes will be mostly transparent to users, aside from a few minor tweaks to look and feel.
Grant Runner – blocking of the checkbox for optional forms while editing
To prevent unintended errors and confusion, users will not be able to uncheck the checkbox for an optional form while they have that form open for editing. This forces the user to close out of the form completely before they can take the action of unchecking the form and thereby removing it from the submission.
Grant Runner – Re-ordering of Mandatory Forms
With the release of the form C changes, Grant Runner mandatory forms appear in a less-than-ideal order for users. We are bundling into this release the re-ordering of the forms, so that the SF 424 is always the first mandatory form shown.
Changes were made to several of the Grant Runner forms with the new Form Set C version.
Performance Sites: You may now list up to 300 sites.
PHS398 Checklist: This form will no longer be in the set. Its fields were moved to the PHS398 Cover Page Supplement.
PHS398 Cover Page Supplement: You may now enter up to 200 stem cell lines. The fields from the Checklist form were moved to this form.
PHS398 Research Plan: The Planned Enrollment and Cumulative Inclusion Enrollment attachments will become their own new online forms.
RR Key Person Expanded: You may now add up to 100 key persons.
RR SF424: There is a new, required field for Change/Corrected applications, “Previous Grants.gov Tracking ID.” The Cover Letter attachment will be moved to this form.
Cumulative Inclusion Enrollment: This is a new, optional form where you can enter enrollment data directly. This form replaces the corresponding attachment on the Research Plan.
Planned Enrollment: This is a new, optional online form where you will be able to enter enrollment data directly. This form replaces the corresponding attachment on the Research Plan.
Cover Letter: The form will no longer appear; its attachment will be added to the RR SF424 form.
