Routing Rules Details

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There are eGC1 approval rules for each unit on campus, based on organization code. The schools and departments determine what rules they need which are then coded into SAGE.

There is a rule for each of the following.

  • Organization Code Receiving Funding (ORF)
  • Personnel Selected Department (PSD) – now Selected Unit
  • Personnel Academic/Admin Home (PAH) – now Primary Position Unit
  • Cost Sharing (CS)
  • Joint Appointment Unit (Joint), To Be Assigned (TBA) Personnel Unit (TBA), Space and/or Resources (Space), Other.  These are organizations which need to review the application not otherwise identified. They are added in the Additional Organizational Unit Reviewers section of the PI, Personnel, & Organizations page.
  • Centers & Institutes (Centers). These approvers or watchers result from Compliance Question FG-8: Application involves a UW interdisciplinary facility, service center or institute requiring additional approval.

For each of these rules there may be 1) no action, 2) approval required, or 3) watcher access. If rules are not defined for a specific organization code, then it inherits the rules from its parent organization.

Seattle Campus

Each unit on the Seattle campus has three possible levels of review – Division, Department and Dean. These levels correspond to the SAGE ASTRA roles of Division Reviewer, Department Reviewer and Dean’s Reviewer.

For example, the routing rules for Approvers (A) and Watchers (W) for the Applied Physics Lab (a department) and Health Metrics (a division) are:

Unit Applied Physics Lab (2160301000) Health Metrics (3040449010)
Rule Div Dept Dean Div Dept Dean
Org Receiving Funding (none) A W A A A
Personnel Selected Dept (none) A W A A A
Personnel Academic Home (none) W W W W W
Cost Sharing (none) A A A A A
Joint Appointment (Additional Organizations) (none) A W A A A
TBA  (Additional Organizations) (none) A W A A A
Space and Resources  (Additional Organizations) (none) A A A A A
Other (Additional Organizations) (none) A A A A A
Centers & Institutes (none) (none) (none) (none) (none) (none)

 

Bothell Campus

Each unit on the Bothell campus has 4 possible levels of review – Bothell Grants, Program Director, Vice Chancellor of Academic Affairs Reviewer (VCAC), Vice Chancellor of Administrative Services Reviewer (VCAD). There are corresponding SAGE ASTRA roles of the same name.

For example, Bothell-Business Total defines its rules at the Dean’s level, so any departments within that organization code would follow the same rules.

Unit Bothell-Business Total (5300000000)
Rule Bothel Grants Program Director VCAC VCAD
Org Receiving Funding A A (none) (none)
Personnel Selected Dept A A (none) (none)
Personnel Academic Home W W (none) (none)
Cost Sharing A A (none) (none)
Joint Appointment (Additional Organizations) W (none) (none) (none)
TBA  (Additional Organizations) W A (none) (none)
Space and Resources  (Additional Organizations) A A (none) (none)
Other (Additional Organizations) A (none) (none) (none)
Centers & Institutes (none) (none) (none) (none)

 

Tacoma Campus

Each unit on the Tacoma campus has 5 possible levels of review – Division, Department, Dean Vice Chancellor of Academic Affairs Reviewer (VCAC), Vice Chancellor of Administrative Services Reviewer (VCAD). There are corresponding SAGE ASTRA roles of the same name.

For example, the Tacoma School of Engineering & Technology (6350001000) follows the rules for its parent organization code 6350000000.

Unit Comput & Softwr Sys-t (6350000000)
Rule Div Dept Dean VCAC VCAD
Org Receiving Funding (none) (none) A A A
Personnel Selected Dept (none) (none) A A A
Personnel Academic Home (none) (none) W W W
Cost Sharing (none) (none) A A A
Joint Appointment (Additional Organizations) (none) (none) W W W
TBA  (Additional Organizations) (none) (none) A A A
Space and Resources  (Additional Organizations) (none) (none) A A A
Other (Additional Organizations) (none) (none) A A A
Centers & Institutes (none) (none) (none) (none) (none)

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