PI Escalation

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The Principal Investigator is the first approver on the Approval Flow. There are four ways that PI approval and certification can occur:

  1. The Principal Investigator opens the eGC1, navigates to the Certify & Route page, checks the PI Assurance Statement and completes the eGC1.
  2. The PI receives an email notification request to approve, clicks the link which goes directly to the Approval Graph (after logging in), and clicks the Approve button, checking the PI Assurance Statement as part of the approval process.
  3. The PI logs into SAGE, goes to the Approvals tab, accesses the eGC1 and clicks the Approve button, checking the PI Assurance Statement as part of the approval process.
  4. A non-PI person checks the PI Escalation box on the Certify & Route page to request that the next reviewer for the Organization Receiving Funding approve on behalf of the PI who is absent, and unable to approve via the internet. This is generally the Department Reviewer.

For the fourth case where the PI absent, checking the box will escalate the approval for the PI to the next reviewer for the Organization Receiving Funding. The system will send the PI and first-level reviewers their email notifications at the same time. If necessary, you can add the department chair or other appropriate Approver to the approval flow using the Add Approver function, according to local policy. Your department chair may require a written request, so check with your administrator.

When the reviewer for the Organization Code Receiving Funding approves the Application online, their approval will also mark the PI node as approved. Therefore, when “Pat” approves for “Dept X”, the PI node on the approval chart will show that “Pat” also approved for the PI. The Approver must check the PI Assurance Statement on behalf of the PI. This approval by the department constitutes an endorsement of all aspects of the application. You should not use PI escalation as a routine convenience.

An Application PI or any Multiple PI cannot approve for the eGC1 PI when escalation is in effect.

Note: This functionality is not available for NIH applications or when NIH is the originating sponsor.

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