Email Notification Contents

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Notification Examples

 

Notification: Approval Required by PI or Unit Approver

The system sends this notification when the status for a node changes to “Waiting Approval.” It goes to the PI or to all approvers listed in ASTRA for the specific role or combination of role and organization code.

The italic and underlined text in the example indicates information that would be specific to each notification.

Email Subject Line for PI: eGC1 A999999 Approval Required of Reviewer, PI (Jayne Fawn)

Email Subject Line for Unit: eGC1 A999999 Approval Required of Dept Reviewer, APPLIED PHYSICS LAB

Email Body:

ACTION REQUIRED:  Your approval of a UW eGC1 for a grant or contract.

Please click the link below to access, review and approve (or return) eGC1 A99999 so the application can continue the electronic approval process.

[URL that when clicked opens the approval graph for the specific application]
Application # A999999

Long title: Applying Fractal Geometry to Measuring Coastlines

PI name: Jayne Fawn

Sponsor deadline: 11/2/2013

Sponsor name: American Mathematical Society

Application type: New

Org Code receiving funding: 2160301000

Org name receiving funding: APPLIED PHYSICS LAB

F&A rate: 27%
Web link to a complete list of your applications: [URL that links to the My Approvals page]

 

Notification: eGC1 Available for Review by Watcher

The system sends this notification when the status for a node changes to “Watching.” It goes to all watchers listed in ASTRA for the specific role or combination of role and organization code.

The italic and underlined text in the example indicates information that would be specific to each notification.

Email Subject Line: eGC1 A999999 Available for Review

Email Body:

NO ACTION REQUIRED: Your approval is not required for the UW eGC1 linked below. You have access to this eGC1 for reference purposes only. The electronic approval process will continue automatically.

Please click the link below to access eGC1 A999999. If you have questions or comments, please address them to the Administrative Contact, Carla Contact, carlac@u.washington.edu, +1 206 555-5555

[URL that when clicked opens the approval graph for the specific application]

Application # A999999

Long title: Applying Fractal Geometry to Measuring Coastlines

PI name: Jayne Fawn

Sponsor deadline: 11/2/2013

Sponsor name: American Mathematical Society

Application type: New

Org Code receiving funding: 2160301000

Org name receiving funding: APPLIED PHYSICS LAB

F&A rate: 27%

Web link to a complete list of your applications: [URL that links to the My Approvals page]

 

Notification: PI Responsibility Escalated

The system sends this notification when the eGC1 is completed with PI Escalation checked on the Certify & Route page. It goes to the PI.

The italic and underlined text in the example indicates information that would be specific to each notification.

Email Subject Line: eGC1 A999999 PI responsibility for approval escalated

Email Body:

NO ACTION REQUIRED: Your approval is not required for the UW eGC1 linked below. PI certification of this eGC1 was escalated. Your appointing unit (Division, Dept. or Dean as appropriate) has been requested to approve this application in your absence. The electronic approval process will continue automatically.

Please click the link below to access eGC1 A999999. If you have questions or comments, please address them to the Administrative Contact, Carla Contact, carlac@u.washington.edu, +1 206 555-5555

[URL that when clicked opens the approval graph for the specific application]

Application # A999999

Long title: Applying Fractal Geometry to Measuring Coastlines

PI name: Jayne Fawn

Sponsor deadline: 12/15/2013

Web link to a complete list of your applications: [URL that links to the My Approvals page]

 

Notification: Approval Required of Re-Completed eGC1

The system sends this notification for nodes with “Waiting Approval” status after re-completion. It goes to all approvers listed in ASTRA for the specific role or combination of role and organization code.

The italic and underlined text in the example indicates information that would be specific to each notification.

Email Subject Line: Re-Completed eGC1 A999999 Approval Required of Dean Reviewer,  COLL ARTS & SCIENCES

Email Body:

ACTION REQUIRED:  Your approval of an edited and re-completed UW eGC1 for a grant or contract.

Please click the link below to access, review and approve (or return) eGC1 A999999 so the application can continue the electronic approval process.

[URL that when clicked opens the approval graph for the specific application]

Application # A999999

Long title: Applying Fractal Geometry to Measuring Coastlines

PI name: Jayne Fawn

Sponsor deadline: 11/2/2013

Sponsor name: American Mathematical Society

Application type: New

Org Code receiving funding: 2160301000

Org name receiving funding: APPLIED PHYSICS LAB

F&A rate: 27%

Web link to a complete list of your applications: [URL that links to the My Approvals page]

 

Notification: eGC1 Returned by Reviewer

The system sends this notification when a review returns the eGC1 for changes. It goes to the PI, the Administrative Contact, the Pre-Award Budget Contact, and the eGC1 Preparer.

The italic and underlined text in the example indicates information that would be specific to each notification.

Email Subject Line: eGC1 A999999 Returned – Please revise (PI – Jayne Fawn)

Email Body:

REVISION REQUIRED: A revision of a UW eGC1 for a grant or contract is pending. This application was returned by JOHN CARTER for the following reasons: The text entered by the reviewer in the comments box for the Return displays here.

Please check link below to revise this eGC1

[URL that when clicked opens the approval graph for the specific application]

After revising, please re-complete eGC1 A999999 so that the approval process will resume where it left off. Use the “Add Approver” or “Add Watcher” button on the Approval Workflow page to add impacted units back on the chart.

https://ucs.admin.washington.edu//era/uwnetid/approvals/entry.aspx?i=999999&t=1

Application # A999999

Long title: Applying Fractal Geometry to Measuring Coastlines

PI name: Jayne Fawn

Sponsor deadline: 11/2/2013

 

Notification: eGC1 Received at OSP

The system sends this notification when the eGC1’s status changes to “In OSP.” It goes to the PI, the Administrative Contact, eGC1 Preparer,

The italic and underlined text in the example indicates information that would be specific to each notification.

Email Subject: eGC1 A999999 Received at OSP – PI Jayne Fawn

Email Body:

NOTIFICATION: The following UW eGC1 for a grant or contract has been RECEIVED by Office of Sponsored Programs. The application will be assigned to OSP Administrator CHARLES BROWN.

eGC1 number: A999999

Short title: Fractal Geometry

PI Name: Jayne Fawn

Sponsor name: National Institutes of Health (NIH)

Sponsor deadline: 11/2/2013

It will be reviewed by:

OSP Reviewer: Susanna Ruiz

Phone: +1 206 555-5555

Email address: sueruiz@uw..edu

Unless OSP has been otherwise instructed, or the application will be submitted electronically to the sponsor, notification for application pickup will be emailed or phoned to the person indicated on the Routing Instruction Sheet.

 

Notification: Approval Required of Ad Hoc Reviewer

The system sends this notification when the node’s status changes to “Waiting Approval.” It goes to the person selected, or the reviewers for the specific role or combination of role and organization code.

The italic and underlined text in the example indicates information that would be specific to each notification.

Email Subject Line: eGC1 A999999 Approval Required of Ad Hoc Reviewer, Animal Subjects

Email Body:

REASON PROVIDED:  Comments added as part of the Add Approver process.

Please click the link below to access, review and approve (or return) eGC1 A999999 so the application can continue the electronic approval process.

[URL that when clicked opens the approval graph for the specific application]

Application # A999999

Long title: Applying Fractal Geometry to Measuring Coastlines

PI name: Jayne Fawn

Sponsor deadline: 11/2/2013

Sponsor name: American Mathematical Society

Application type: New

Org Code receiving funding: 2160301000

Org name receiving funding: APPLIED PHYSICS LAB

F&A rate: 27%

Web link to a complete list of your applications: [URL that links to the My Approvals page]

 

Notification: eGC1 Available for Review by Ad Hoc Watcher

The system sends this notification when the node’s status changes to “Watching.” It goes to the person selected, or the reviewers for the specific role or combination of role and organization code.

The italic and underlined text in the example indicates information that would be specific to each notification.

Email Subject Line: eGC1 A999999 Available for Review

Email Body:

NO ACTION REQUIRED: Your approval is not required for the [EDITED] UW eGC1 linked below.

You have access to this eGC1 for reference purposes only. The electronic approval process will continue automatically. [ADHOCCOMMENT]

Please click the link below to access eGC1 A999999. If you have questions or comments, please address them to the Administrative Contact, Carla Contact, carlac@u.washington.edu, +1 206 555-5555

[URL that when clicked opens the approval graph for the specific application]

Application # A999999

Long title: Applying Fractal Geometry to Measuring Coastlines

PI name: Jayne Fawn

Sponsor deadline: 11/2/2013

Sponsor name: American Mathematical Society

Application type: New

Org Code receiving funding: 2160301000

Org name receiving funding: APPLIED PHYSICS LAB

F&A rate: 27%

Web link to a complete list of your applications: [URL that links to the My Approvals page]

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