Approve an Application


To approve an eGC1, click the Approve button on the Approval Flow page. A pop-up window will open.

approve application dialog with details and comments

The Application Details section lists selected fields from the eGC1 to assist users in confirming they are viewing the correct item. The data fields include:

  • Application Number
  • Short Title
  • PI Name
  • Org Code Receiving Funding
  • Sponsor Name

In the Comments section, you may enter comments pertaining to the approval. Comments are optional and are added to the History & Comments page.

When the PI is approving an application, the Assurance Statement will also appear in the approval dialog. The PI must check the box in order to complete the approval process. If you have indicated the PI’s approval will be escalated, the process is slightly different. See the PI Escalation section for details.

The PI is also responsible for ensuring that any multiple PIs have also provided assurance.

approval dialog assurance statement

Click on the Approve button to complete the process, or the Cancel link to return to the Approval Flow.

When an approver completes the approval process for a node, the node’s color on the approval graph will change color to green. The name of the approver will display.

approved node on graph

Note: Once a person approves for a unit, no other reviewers from that unit may approve or return the eGC1.

Your name, the date and time, and any comments you added will display on the approval History & Comments page.

approved node history and comments


The system captures a snapshot of the eGC1 to track the version of the eGC1 and its attachments at the time of approval. If the eGC1 is a Grant Runner one, a link to the approved sponsor forms will also display.

Links to the approved version of the eGC1 and its attachments also display on the Reviewer Details page.

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