A new hire will need to have a UW NetID and UW email account before you can add him or her to an eGC1. UW departments/divisions may obtain sponsored UW NetIDs for people who are new to the university and whose academic appointments or positions are not yet active.
If the researcher needs access to SAGE to view or edit eGC1s, then you will also need to authorize them with the appropriate role(s) in ASTRA. If the new person will be the PI, they will need the PI role.
Once the NetID is created, you’ll need to use the NetID for the look up, as a sponsored person is considered a “non-UW person” until their academic appointment or position is active. Once active, you can go back to any eGC1s where they are listed as non-UW and refresh the information.