FAQ

eGC1: Creating, Copying, Editing, Deleting

What are the different Academic Appointment Types?

Workday defines the Academic Appointment Types as follows:

  • Primary: used for the person’s primary academic appointment. Every academic should have a primary appointment, so if an academic has only one appointment, that appointment will be primary.
  • Dual: used for adjunct appointments, endowment appointments, and other appointments which are secondary and are not administrative or joint, such as someone with two lecturer appointments or two clinical appointments.
  • Joint: used for secondary appointments in the Professorial track which meet the definition of a joint appointment outlined in the faculty code.
  • Administrative: used for administrative appointments such as chair, dean, chancellor, etc.

When using the Personnel Chooser, you will see all academic appointments and/or positions listed for a person so that you can pick the appropriate one.

How can I add a new hire to my eGC1?
When can I delete an eGC1?

See the Delete an eGC1 user guide article for full details.

Any eGC1 in Composing status can be deleted by anyone with read/write access to it at any time. Any eGC1 in Returned or Withdrawn status that was last completed more than six months ago may be deleted.

To delete the eGC1, click the delete icon (trash can) on the top navigation bar, and then click OK to confirm that you want to delete the eGC1.

Can I create a template for my eGC1s?

Yes. To create a “template” eGC1, start with a newly created eGC1 and fill in just the data values that you commonly use. This might include:

  • The Org code receiving funding
  • The PI’s Name
  • Admin Contacts
  • Budget Contacts

Give the eGC1 a title that indicates it’s a template, and then save it, leaving it in Composing status. When you need to create a new eGC1, open the template eGC1 and make a copy of it.

Can I create a copy of an existing eGC1?

It is possible to Copy an Existing eGC1. However, if it is a Grant Runner application, only the standard part of an eGC1 is copied, not the Grant Runner forms. Details about what will be copied are given on the page which displays when you start the copy process, and in the linked article above.

To copy an eGC1, click the Copy icon in the top right corner of your eGC1 window. After you review the instructional information, click Confirm Copy.

Why can’t I open one of the attachments in the Related Documents section?

Look at the type of file (.PDF, .xlsx, .docx, etc.), then check that your computer has the right software to open that type. For example, you need to have Microsoft Outlook to see .msg files. You may need to install software or you could contact osphelp@uw.edu to request the file in a different format.

How do I attach, update and delete eGC1 documents?
When is job information from Workday available to SAGE?

New or changed Workday job information is generally available within a few hours via the Personnel Chooser.

Note: Newly-hired investigators should also update the Investigator Details section on their FIDS profile.

My sponsor requires cost sharing. What do I do?

The first step is to verify with the Dean’s Office or Provost that they will participate in cost sharing. You can then specify the cost sharing on your eGC1 Cost Sharing page.

What if my sponsor doesn’t appear in the Sponsor Lookup results?

This means the Sponsor has not yet been added to the SAGE database. Follow the instructions on the Sponsor Chooser page

  • to send a request to OSP (osptech@uw.edu) to add the sponsor to the database.
  • to put in a temporary sponsor.