In this lesson, you'll see how to add UW Sub-Object code, quantity and price information for supplies and materials.
Adding supplies and materials to a budget is a straightforward task. You need to provide the supply or material:
- A name or description
- A sub-object code
- A quantity
- A unit price
All four fields are required. SAGE will display an error message if the description field is left blank.
To add supplies or materials to a budget:
1. Open your budget.
2. Click the arrow to the left of (05) Supplies or Materials to display the Add Supply or Material button.
3. Click the Add Supply or Material button.
SAGE displays the Setup: New Supply or Material page.
4. Enter the name of the supply or material in the Description field and select the appropriate UW Sub-Object Code from the dropdown menu.
For this example, the description is "Milk", and sub-object code is (01) Food.
5. Click the First Period button at the bottom of the page.
SAGE displays a page where you can add quantity and price information.
6. Enter the quantity and price in the textboxes.
For example, you could use 100 units at $3.00 each.
Notice that the total amount for the milk is $0.00.
If you want to see the total for this item, click the Save button to have SAGE calculate the total price, display the amount on the page, and save the data.
In this example, SAGE has calculated that the total amount for the milk for this period is $300.00.
7. But, what if you want to change the description from ‘Milk’ to ‘Whole Milk’? Click the Line Setup link
at the bottom of the page. This returns you to the Setup page where you can add ‘Whole’ to the description.
8. Click the Save and Close button. SAGE returns you to the worksheet. Now, you’ll see that the line item has been changed.
9. You can also save the data and return directly to the worksheet by clicking the Return to Worksheet
Here are a couple of things to remember when adding supplies to a budget:
- Inflation does not apply to supplies. It has to be calculated manually per period.
- The quantity and the price for supplies has to be entered separately for each period. Entering it in the first period does not mean that it cascades through.
- Both the quantity and price fields default to 0. If you don’t add both values, SAGE can’t provide you with a total cost.