SAGE Support

SAGE Access and Roles

Accessing SAGE

SAGE is a secure application that requires a UW NetID to log in. In addition, you must have at least one authorized role which defines what operations you can perform within the SAGE system. Some roles include a limit, which restricts you to working with specific items.

  • Authorization: SAGE authorization is managed by the UW ASTRA (Access to Systems, Tools, Resources and Applications) system. To be given authority to use SAGE, request the appropriate ASTRA role from your unit's ASTRA authorizer. To find your administrator, click Who can Authorize Me?.
  • ASTRA Roles define what you can do in the SAGE system. Roles are assigned based on your responsibilities within an organization. Visit the My Authorizations page to see your current ASTRA roles.
  • Limits identify the administrative or academic unit(s) where you have access (for example, a division or department). SAGE uses Organization Codes to identify specific units.


To help you determine which role you should be assigned, the most common roles are listed below. For more information, see the SAGE Authorization and Access page.

Access Needed

Assign This Role

eGC1s That Can Be Accessed

To view eGC1s, but not to edit, add, or approve them

SAGE Read-Only with an appropriate Organization Code

Previously routed and routing eGC1s in the appropriate Organization Code

To create new eGC1s

Proposal Preparer

Any that you created, are a contact for, or are assigned access to

To edit existing eGC1s when not an owner, the creator, a contract, or assigned access

Global Edit with an appropriate organization code

Any with a matching, or lower-level code, for

  •  Org Code Receiving Funding
  •  PI’s Selected Unit
  •  PI’s Academic Home Unit

To Approve or Watch eGC1s

Appropriate level reviewer role (Div, Dept, Dean) with a corresponding organization code

Any with a matching, or lower-level code, for Approver or Watcher

The SAGE Read-Only, Global Edit, and reviewer roles are authorized with an organization code defining their limit or span of control.

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