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GIM 9 Supplement: Submission of Advance Budget Number Eligibility Information to OSP


Office of Research
Office of Sponsored Programs


April 26, 2012

SUPERSEDES: GIM 9 (May 9, 2008)

All eGC1s are automatically blocked from eligibility to receive an advance budget number unless OSP lifts the block at time of eGC1 approval.

At any time after the proposal is submitted and receiving indication that an award is forthcoming, a PI may assess whether the eGC1 may now be eligible for an advance budget number by completing the Advance Budget Number Eligibility Tool. To answer the questions posed on the Eligibility Tool, the following information is needed:

If, based on the answers provided, the Eligibility Tool indicates that the eGC1 must remain ineligible, the Eligibility Tool provides the reason for ineligibility and any relevant guidance.

If the Eligibility Tool indicates this eGC1 is eligible for an advance budget number, the information provided by the requestor is sent directly to OSP from the Eligibility Tool. OSP confirms that the information provided is consistent with eGC1 information, federal requirements, sponsor requirements, and any relevant university policies.

All information provided by the requestor that is sent to OSP will be documented on the eGC1 and maintained in the grant and contract file.

The PI, all eGC1 contacts and those with access to the eGC1 will receive an auto-generated e-mail from OSP once the eGC1 is made eligible for an advance budget number.The PI or his/her delegee may then enter SAGE, click on the Advances tab, find the eGC1, and proceed with advance budget number set-up procedures with Grant and Contract Accounting (GCA).