GIM 9 Supplement: Setting Up the Advance Budget Number with GCA
Advance Budget Numbers
UNIVERSITY OF WASHINGTON
Office of Research
Office of Sponsored Programs
GRANTS INFORMATION MEMORANDUM 9
April 26, 2012
SUPERSEDES: GIM 9 (May 9, 2008)
Once an eGC1 is eligible for an advance budget number, the PI or his/her delegee must complete the following:
- Log into SAGE
- Click Advances Tab
- Click Create New Advance
- Enter the eGC1 number for which you want to create the Advance Budget Number
- From a list of eGC1s, click Select next to the eGC1 for which you want to create the advance budget number
- Complete the Advance Budget Number Request Form
- Capture all required signatures
- Send to GCA: gcahelp@uw.edu
The following information is needed on the Advance Budget Number Request Form:
- The Form is for an eligible eGC1 and the eGC1 # listed is for the anticipated funding
- An agreed amount of money to request as advance funding
- A time period for which the advance budget number is needed (up to 6 months)
- A designated contact person and box number for queries and correspondence from GCA
- The signature of the Chair or Dean of the department, guaranteeing all advance funding
The PI or his/her designee is responsible for monitoring advance budget number expenditures and notifying GCA within 10 working days prior to the expiration of the advance budget if an award has not been received by that time. In this situation, the PI may request:
- A supplement to increase the amount of funding available on the existing Advance Budget number
- An extension to extend the availability of an existing advance budget number for an additional three months. Note: An advance budget cannot exceed 12 months.
The process for requesting a renewal, supplement, or extension to an advance budget number is through GCA and similar to setting up the advance. In addition to the standard information, however, you will also need to specify the advance budget number for which you are requesting the renewal, extension, or supplement.
More information about completing the Advance Budget Number Request Form is available within the Advance Budget Request ORIS Learning Job Aid.
