A final technical report is due within 90 days of the end of the award for most federal awards. The report length and content vary depending on Sponsor. Such reports range from a brief summary and list of publications to a complete, exhaustive compilation of the project results.
The Principal Investigator is responsible for the submission of all technical reports required under the terms of an award in the form required by the Sponsor. A copy of the final technical report must be forwarded to the Office of Sponsored Programs Closeout Specialist at the time it is submitted to the Sponsor.
Failure on the part of the Principal Investigator to deliver any required technical reports or deliverables to the Sponsor in a timely matter may effect the collection of funds for the project and future funding from that Sponsor to the University.
Below are various final technical report submission processes by Sponsor:
NIH: NIH requires submission of the final report via eRACommons.
The PI logs into eRA Commons and clicks the Status tab at the top of the screen. The PI selects the "Requires Closeout" hyperlink in the Action column on the award. When the closeout status screen appears, the PI clicks the Final Progress Report hyperlink. Once the PI has completed the final reporting electronically, he/she contacts firstname.lastname@example.org. The OSP Closeout Specialist can then provide the Institutional Approval of the Final Technical Report in eRA Commons.
SAMHSA: Unless the award specifies otherwise, a hard copy of the report must be mailed to the Sponsor at:
Closeout, Division of Grants ManagementOffice of Program Services, SAMHSA1 Choke Cherry Room 7-1091Rockville, MD 20857
NSF: The PI submits the final report by logging into NSF FastLane, selecting "Award and Reporting Functions", and then selecting "Project Reports System". After the report is submitted, it will be reviewed and confirmation of approval will be sent to the PI and OSP.
DOE: The PI submits the final report electronically via the DOE Energy Link System. Details regarding the award/report will be entered and report is uploaded directly (preferred in PDF format). Upon submission, confirmation can be printed and a DOE Office of Scientific and Technical Information (OSTI) ID number will be issued.
DOD: Specific requirements on submission (i.e. - electronic system or email to Program/Grants Officer) and content of the report vary in each award document.
The SF 298 Form, which summarizes the grant or contract information and includes the abstract and any distribution limitations, may be required as part of the final technical report. Please check your award for details.
DOD requires DD Form 250, Material Inspection & Receiving Report when DFARS Clause 252.246-7000 is included in a DOD contract.
The Office of Naval Research (ONR) Seattle Regional office may be the administering office, in which case a copy must be forwarded.
NASA: The PI submits the final report via email to the NASA Shared Center: NSSCcloseout@mail.nasa.gov.
The Office of Naval Reearch (ONR) Seattle Regional office may be the administering office, in which case a copy must be forwarded.
DOeD: The final report is submitted via the U.S. Department of Education eGrants system. The ED 524B report cover sheet requirement needs signature of Authorized Representative. The PI must receive Grant and Contract Accounting (GCA) concurrence on the section regarding Budget Expenditures prior to OSP sign-off/approval of the report.
NOAA: The PI submits the final report via NOAA Grants Online