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GIM 39 Attachment: End of Budget Preparation

Towards the end of the project, the Principal Investigator will review the status of the project and make a decision on whether an extension is necessary. If an extension is required, the PI/Department will need to notify the Office of Sponsored Programs via the Extension Request Form. It is recommended that extension requests are submitted 45 days prior to the current end date, if Sponsored approval of the extension is required.

Below is a standard checklist that is suggested for use when reviewing the sponsored program budget towards the end of the project, in order to meet sponsor requirements:

  1. Ensure all costs have posted to the account.
  2. Review project expenditures for allowability and allocability.
  3. Transfer overexpenditures and unallowed costs.
  4. Check the Facilities and Administrative (F&A) costs for accuracy.
  5. If the project has any of the following, that the requirements are met before the project closes:
    1. Subrecipients have submitted final invoice.
    2. Cost share commitments are met in full.
    3. Program Income is spent in full.

GCA sends a Notice of Expiration Letter to the Administrator for each unit that has sponsored program budgets expiring.

Please direct all communication regarding your sponsored program budget to GCA via GrantTracker.