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GIM 3
Employee Benefit Costs Under Sponsored Program Accounts

UNIVERSITY OF WASHINGTON

Office of Research
Office of Sponsored Programs

GRANTS INFORMATION MEMORANDUM 3

June 26, 2008

SUBJECT: Employee Benefit Costs Under Sponsored Program Accounts

SUPERSEDES: GIM 3 (June 6, 2008)

According to our cognizant Federal Audit Agency, we no longer may use rounded rates but must use the actual rates. Therefore, Grant and contract proposal budgets should include funding for employee benefits at the following rates:

    Campus Without one-time decrease in Health Care Premium** APL Benefits APL Leave* APL Total
Faculty (01-10) 22.3% 24.1% 22.3% 14.4% 36.7%
Auxiliary Teaching (01-20) 23.9% 28.0% -- -- --
Graduate student appointments (01-30, 40) 13.3% 13.3% 13.3% -- 13.3%
Classified staff (01-60) 29.6% 33.8% 29.6% 22.3% 51.9%
Professional staff (01-70) 26.2% 29.0% 23.3% 24.7% 48.0%
Hourly, visiting scientists (01-80) 12.0% 12.7% 12.0% -- 12.0%
  • Health insurance for Postdoctoral Research Trainees (01-50) on training and fellowship grants should be budgeted at the rate of 15.5% or 19.7%(**).
  • Health insurance for Predoctoral Fellows and Trainees (01-90) should be budgeted at the rate of 11.2% or 11.3%(**).

*Grant and contract proposals of the Applied Physics Laboratory are subject to a different set of fringe benefit rates, because they include staff vacation accruals.

**Use these rates only for proposed budget periods beyond June 30, 2009.

Questions concerning these and other factors in grant and contract budgets may be directed to your OSP Representative.

Lynne Chronister
Director, Office of Sponsored Programs