SUBJECT: Employee Benefit Costs Under Sponsored Program Accounts
SUPERSEDES: GIM 3 (June 11, 2009)
Effective 7/1/09, grant and contract proposal budgets should include funding for employee benefits at the following rates. These rates change and are updated on an annual basis.
| Salary Titles and Object Codes | Campus | APL * | |||
|---|---|---|---|---|---|
| Benefits | Leave | Total | |||
| Instruction and Research Faculty | 01-10 | 23.6% | 23.6% | 16% | 39.6% |
| Auxiliary Teaching | 01-20 | 25.7% | -- | -- | 25.7% |
| Residents and Chief Residents | 01-20E | 24.5% | -- | -- | 24.5% |
| Graduate student appointments | 01-30, 01-40 | 12.9% | -- | -- | 12.9% |
| Post-Doctoral Trainees | 01-50 | 19.4% | -- | -- | 19.4% |
| Classified staff | 01-60 | 38.3% | 38.3% | 24.5% | 62.8% |
| Professional staff | 01-70 | 29.3% | 25.9% | 25.3% | 51.2% |
| Professional staff (retirement exempt) ** | 01-70ER | 20.8% | -- | -- | 20.8% |
| Professional staff (healthcare exempt) ** | 01-70EH | 15.9% | -- | -- | 15.9% |
| Professional staff (retirement and healthcare exempt) ** | 01-70EB | 7.4% | -- | -- | 7.4% |
| Hourly, Visiting Scientists, and O.T. | 01-80 | 13.0% | -- | -- | 13.0% |
| Pre-doctoral Fellows and Trainees | 01-90 | 10.3% | -- | -- | 10.3% |
* Certain rates for the Applied Physics Laboratory (APL) differ from campus rates because they include staff leave accruals.
** Rates with exclusions for healthcare and retirement are for Global Health Department employees who are working abroad and do not have access to certain benefits.
These rates are the effective UW benefit rates, the rates stored in the Financial Accounting System (FAS), and the only rates that can be used in preparing a budget. Though the rates are effective beginning 7/1 of a given year, FAS does not switch to the new rates until 7/16. Budgets prepared from 7/1 to 7/15 using the SAGE Budget Module will continue to pull in the old rates.
Preliminary rates can no longer be used when calculating benefit rates for employees. Information about preliminary rates can still be viewed via the Financial Accounting website.
Questions concerning these rates may be directed to your OSP Representative.
Lynne Chronister
Assistant Vice Provost for Research and Director, Office of Sponsored Programs
