Office of Management and Budget (OMB) A-21, "Cost Principles for Educational Institutions" require verification of effort by faculty, staff and hourly employees for salaries and wages paid and/or cost shared on each grant and contract budget.
Faculty effort is the percentage of time faculty spend on instruction, research, patient care, administration, etc., which is compensated by the University of Washington. See GIM 35 for a discussion of faculty effort.
Faculty effort is reported on the Faculty Effort Certification Report (FEC).
Hourly Employees, bi-weekly timesheets signed off by the employee and their supervisor serves as the payroll certification for hourly employees.
Other non-Faculty Employees, for each grant or contract, two copies of the Grant and Contract Certification Reports (GCCR) are distributed monthly to the campus department by the Payroll Office. Reports are provided to departments with the 10th of the month paychecks/deposit advices. GCCRs must be signed by the PI or an individual with suitable means of verification that the work was performed. All monthly GCCRs must be signed and retained by the department for six (6) years. This is a requirement of the University Records Retention schedule.
Additional information and procedures can be found on the Grant and Contract Accounting web site.
