Introduction:

'Low dollar' cost transfers place a strain on administrative systems. Therefore, the following change has been implemented to improve the efficiency and effectiveness of our cost transfer process for non-material dollar amounts.

Procedure:

1. Non-Grant & Contract Budgets:

   It is not necessary to process cost transfers involving individual transaction amounts equal to or less than $10.00.

2. Grant & Contract Budgets, including program income and restricted gifts:

   It is not necessary to process cost transfers involving individual transaction amounts equal to or less than $10.00. However, departments must monitor the volume of these transactions on an individual budget to ensure they do not become material in relation to the award amount.

This threshold policy does not relieve the department from the responsibility of clearing all over-expenditures in a timely manner on any budget regardless of the dollar amount.

For questions on Grant and Contract budgets contact Ted Mordhorst, tedm2@u.washington.edu or (206)-616-8678

For questions on non-grant budgets contact: accountg@u.washington.edu or (206)-221-7845

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Modified: November 16, 2012