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GIM 15 - Documenting Salary Transfers

Documenting Salary Transfers

The same principles apply to payroll transfers as apply to non-payroll transfers. In addition, the following procedures apply to payroll transfers.

When transferring salary expenditures to or from a sponsored project budget number, the conditions which must be adhered to are as follows:

  1. For non-faculty personnel:
  2. For faculty salaries already certified, the Faculty Effort Certification (FEC) Report must be revised to reflect the revised distribution of effort and resubmitted to the Management Accounting and Analysis Office along with a copy of the posted salary transfer. In addition, use the free form comment section of the FEC to explain why the change is now appropriate when the effort was previously certified as being a reasonable reflection of effort.
  3. Consistent with non-salary transfers, the requests must be processed within 90 days of when the error was discovered. In addition, submit transfers promptly after the end of the financial reporting period to facilitate timely submission of financial reports by GCA.
  4. The transfer must include the following: