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GIM 1
A Guide for the Preparation of Grant and Contract Proposals

UNIVERSITY OF WASHINGTON

Office of Research
Office of Sponsored Programs

GRANTS INFORMATION MEMORANDUM 1

Oct 2, 2002

SUBJECT: A Guide for the Preparation of Grant and Contract Proposals

SUPERSEDES: GIM 1 (Revised February 1,1993)

Table of Contents

This guide is intended to assist members of the faculty, administrative officers, and departmental staff members with the preparation and internal-University review of proposals. It takes into account the policies and procedures of the University as well as those of most sponsors to which University proposals are sent.

The guide should be particularly useful to faculty members who are new to the University and to others preparing proposals for the first time. In all cases, following advice and examples in the guide will expedite the review and timely transmittal of proposals.

Carol Zuiches, Executive Director
Office of Sponsored Programs
Assistant Vice Provost for Research

Table of Contents:

SECTION I - GENERAL INFORMATION

  1. Review of Proposals
  2. Approval of Proposals
  3. Assistance in Proposal Preparation
  4. Deadlines for Proposals

SECTION II - FORM OF GRANT AND CONTRACT PROPOSALS

  1. Forms for Proposals
  2. Use of Checklist
  3. Cover Page
  4. Budget Page

SECTION III - BUDGET

  1. Salaries
  2. Summer Salaries
  3. Additional Compensation
  4. Provision for Anticipated Salary Increases
  5. Employee Benefits
  6. Direct Operations Costs
  7. Cost-Sharing
  8. Indirect Costs
  9. Unexpended Balance

APPENDICES

  1. Checklist
  2. Sample Cover Page
  3. Sample Research Grant Budget
  4. Sample NSF Grant Budget
  5. Sample Contract Budget