SAGE Help : Compliance Explanations : Financial and General

Compliance Explanations : Financial and General

General Information

Compliance questions are asked to:

Identify special considerations in this application and bring them to the attention of reviewers

Provide information necessary for the UW approval process

Provide information that may help campus unit and central office approvers to review your application quickly

Each yes/no question must be answered, and each question answered "yes" will require additional information or explanation. Some answers will also cause an approver or watcher to be added to the Signature Page or Approval Graph.

Fields

This table lists all the fields on the Financial and General section of the Compliance Explanations screen of the eGC1.

Field Name	Description	More Info
FG-1	Identify which of the following is included in the application: cost sharing, matching or program continuation. Provide a brief explanation in the text box and attach the completed Addendum form. (On the Addendum, complete all fields including faculty effort, budget number and third party contribution.) Indicate the cost sharing amounts and sources on the Personnel screen and Cost Sharing screens of the eGC1.	GCA Info Cost Sharing Policy
FG-2	Choose the appropriate off-campus location from the pulldown menu. If your location is not listed, select "Other" and enter a description of the location in the text box. Approvers will verify proper use of the Indirect Cost Rate using information provided in this explanation. For locations entered as "Other", approvers may look for or request other forms of verification of off-campus status (e.g., budget line item for rent, lease agreement).	GIM 13b Customs Letters as verification
FG-3	If your sponsor requests an Indirect Cost Rate other than those found in GIM 13 a, provide an explanation in the text box. Include any relevant sponsor web addresses (URLs). Contact your OSP Administrator with questions.	GIM 13 Glossary OSP Admin GCA Info
FG-4	Provide explanatory information related to the location and who actually approved this space. If additional approvers are needed on the Signature Page or Approval Graph, add them under question FG-9.
FG-5	Explain when and where additional compensation will be paid to project personnel. This must be appropriately justified in the sponsor application, following sponsor guidelines.
FG-6
FG-7	Following the criteria in GIM 23, explain how administrative personnel or office supplies will be used in the proposed project. Office supplies are allowed when the research is performed off campus. This must be appropriately justified in the sponsor application, following sponsor guidelines.	GIM 23
FG-8	Choose the appropriate unit from the pulldown menu and it will be added to the Signature Page or Approval Graph. OSP has identified the following Facilities and Centers requiring pre-approval: Regional Primate Center Center for Human Development and Disability (CHDD) Alcohol and Drug Abuse Institute (ADAI) Washington Technology Center If a Facility or Center is not listed above but you believe it requires pre-approval, please contact your OSP Administrator or dean's office for confirmation. When confirmed: Add a comment on the Certification and Routing Screen Manually add a signature line on the Signature Page.
FG-9	Click the "Look Up & Add Row" button to search for the Organizational Code Name and Number of the unit which will be involved in this proposed research. Only add those units not already represented by: The department and dean's levels of the Org Code Receiving Funding The primary department and dean for all Personnel Some compliance questions (e.g., Animal Care) Examples include: lab space, equipment, TBA personnel, joint appointments.

Field Name

Description

More Info

FG-1

Identify which of the following is included in the application: cost sharing, matching or program continuation. Provide a brief explanation in the text box and attach the completed Addendum form. (On the Addendum, complete all fields including faculty effort, budget number and third party contribution.)

Indicate the cost sharing amounts and sources on the Personnel screen and Cost Sharing screens of the eGC1.

FG-2

Choose the appropriate off-campus location from the pulldown menu. If your location is not listed, select "Other" and enter a description of the location in the text box.

Approvers will verify proper use of the Indirect Cost Rate using information provided in this explanation. For locations entered as "Other", approvers may look for or request other forms of verification of off-campus status (e.g., budget line item for rent, lease agreement).

FG-3

If your sponsor requests an Indirect Cost Rate other than those found in GIM 13 a, provide an explanation in the text box. Include any relevant sponsor web addresses (URLs). Contact your OSP Administrator with questions.

FG-4

Provide explanatory information related to the location and who actually approved this space.

If additional approvers are needed on the Signature Page or Approval Graph, add them under question FG-9.

FG-5

Explain when and where additional compensation will be paid to project personnel. This must be appropriately justified in the sponsor application, following sponsor guidelines.

FG-6

FG-7

Following the criteria in GIM 23, explain how administrative personnel or office supplies will be used in the proposed project. Office supplies are allowed when the research is performed off campus. This must be appropriately justified in the sponsor application, following sponsor guidelines.

GIM 23

FG-8

Choose the appropriate unit from the pulldown menu and it will be added to the Signature Page or Approval Graph. OSP has identified the following Facilities and Centers requiring pre-approval:

Regional Primate Center
Center for Human Development and Disability (CHDD)
Alcohol and Drug Abuse Institute (ADAI)
Washington Technology Center

If a Facility or Center is not listed above but you believe it requires pre-approval, please contact your OSP Administrator or dean's office for confirmation. When confirmed:

Add a comment on the Certification and Routing Screen
Manually add a signature line on the Signature Page.

FG-9

Click the "Look Up & Add Row" button to search for the Organizational Code Name and Number of the unit which will be involved in this proposed research. Only add those units not already represented by:

The department and dean's levels of the Org Code Receiving Funding
The primary department and dean for all Personnel
Some compliance questions (e.g., Animal Care)

Examples include: lab space, equipment, TBA personnel, joint appointments.

Looking for more information? Refer to the Researcher's Guide, or to SAGE Frequently Asked Questions for eGC1 or for eApproval.

If you have business questions regarding the grant and contract process at the University of Washington, please contact the Office of Sponsored Programs (OSP).

If you have technical questions regarding the eGC1, please email the sagehelp@u.washington.edu.