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The FAS Object Codes are the expenditure codes used in the UW Financial Accounting System and are used for grouping and categorization on the eGC1 budget. These codes each represent a budget category (e.g., 01 is the object code for UW salaries). The UW object codes may be different from the sponsor's budget categories, so a conversion between the categories may be necessary.
Include each budget item only once to ensure that SAGE does not count them twice in those totals which are automatically calculated.
For each section, enter the direct costs for the first budget period (e.g., year 1) and the direct costs for the total of all budget periods. For single-year budgets, enter all figures in the "Total (All Periods)" column.
This table lists all the fields on the Budget screen of the eGC1.
| Field Name | Description | More Info |
|---|---|---|
| Common Object Codes |
In this section, the most commonly used Object Codes and descriptions are displayed automatically by SAGE. |
|
| Other Object Codes |
This section allows for entry of any other necessary Object Codes not listed above or for breakout by specific Object-Subobject Codes where desired. Common examples include office rent (03-80), inpatient care costs (03-27) and tuition and fees (03-19). Enter the proper FAS Object Code or Object-Subobject Code and description (see list for options); calculate and enter the appropriate amounts for each. Do not list amounts in this section if they have already been included in any of the totals above. |
|
| Subcontracts |
Each institution subcontracting with the UW must be listed separately in this section. The object code for subcontracts is 03-62. This is displayed automatically by SAGE. (Do not include subcontract amounts in the 03 totals above.) Names must be unique; if listing more than one subcontract with the same institution, differentiate them (e.g., "UCLA 1", "UCLA 2"). Calculate and enter the appropriate amounts for each subcontract. |
|
| Subcontracts Subtotal | These amounts are calculated and displayed automatically by SAGE based on the entries in the Subcontracts table. The subtotal of all subcontracts for the first budget period and the total for all budget periods will be displayed here. | |
| Total Direct Costs | These amounts are calculated and displayed automatically by SAGE. The Total Direct Costs for the first budget period and the total for all budget periods will be displayed here. | |
| Amount Subject to Indirect Costs | Calculate and enter the amount of Direct Costs to which the Indirect Cost Rate
will be applied. This may be Modified Total Direct Costs (MTDC),
Total Direct Costs, or zero (no Indirect Costs charged). Use the
sponsor guidelines and GIM 13a
to determine which method of calculation should be used. For Industry Sponsored Clinical Trials, apply the 25% indirect cost rate to the TOTAL direct costs. This includes items often listed in subcategories (e.g., IRB review fees, IRB processing, pharmacy set-up, study start-up fees). |
|
| Indirect Cost Rate |
Enter the Indirect Cost Rate to be used (e.g., 55.5%). For multiple indirect cost rates resulting from multiple locations enter "multiple" and provide details in supporting documents to reviewers. For multiple indirect cost rates resulting from changes in the negotiated rate, note both the rates and the years affected (55.5% Yr1-2, 56% Yr3-5). |
|
| Total Indirect Costs | Calculate and enter the Indirect Costs for the first budget period and the total for all budget periods. SAGE does not currently calculate Indirect Costs automatically. | |
| Total Costs | These amounts are calculated and displayed automatically by SAGE. The Total Costs (Direct + Indirect) for the first budget period and the total for all budget periods will be displayed here. |
Looking for more information? Refer to the Researcher's Guide, or to SAGE Frequently Asked Questions for eGC1 or for eApproval.
If you have business questions regarding the grant and contract process at the University of Washington, please contact the Office of Sponsored Programs (OSP).
If you have technical questions regarding the eGC1, please email the sagehelp@u.washington.edu.
