SAGE Help : Attachments Associated to eGC1

Attachments Associated to eGC1

General Information

Electronic files can be attached to the eGC1 for routing, approval and later reference. Users and reviewers with access to the eGC1 can view all documents. To update a current attachment or upload a new attachment, the eGC1 must be in Composing, Withdrawn or Returned status.

The file type is designated by the subheader:

Documents to be Submitted to Sponsor - Sponsor documents should be loaded as a single file in the format specified by the sponsor. If an OSP signature is required, load one PDF file containing just pages requiring signatures and another file containing the entire grant application.

Internal Documents for OSP -Non-sponsor documents that OSP and other campus reviewers need for their review. Example: Cost Share Addendum.

Internal Documents for Dept/School/College - Upload attachments that only your division, department or school/college need to review. All other internal (non-sponsor) documents should up uploaded as “OSP” documents.

Documents Uploaded by OSP - This category contains documents uploaded by OSP from SPAERC (their web system); these will always appear read-only on the eGC1. The eGC1 do not need to be withdrawn or returned for OSP to attach documents. Therefore, the TimeDateStamp appearing at the top of the Summary page of the eGC1 is not updated.

Note: The Animal Welfare Office still requires a paper copy of your final sponsor application if they are listed on your approval graph.

Fields

This table lists all the fields on the Attachments Associated to eGC1 screen of the eGC1.

Field Name	Description	More Info
Add New Attachment (button)	Click on this button to engage the file upload process. This will allow you to attach a new document to this eGC1.
Description	Provide a short description of your document file that is helpful to reviewers. You may want to use the word "draft" or "final". Example: Science Final, Draft Science. Grants.gov applications should be described with the eGC1# and PI last name (e.g., A12345, Smith); additional information can be appended to the end (e.g., A12345, Smith, NIH Cardio Renewal). This will help reduce errors and streamline the Grants.gov submission process that must be completed by the OSP Administrators.
File	Click the browse button to search for the document to be attached. Safari users click the "choose file" button to search for the document to be attached.
Upload (button)	Click the upload button to attach the document to the eGC1.
Cancel (button)	Click the cancel button to exit the attach & upload process.
Once Attachments are Uploaded
Description	Displays the document name entered above (read-only)
Version #	The system will automatically assign the version number of each file as it is attached or updated. The version number will automatically start with 1 when a file is first attached. (read-only)
File Name	This is the name of the file as it was saved on the computer or local server. (read-only)
Attached On	Date and time that the attachment was added to the eGC1.(read-only)
View (button)	Opens the attachment. The user will be prompted to open or save the document.
Delete (button)	Removes the attachment from this eGC1. Delete button will only appear if the eGC1 has not been approved.
Update (button)	Allows the user to attach a new version of a current document. Update button will only appear after the eGC1 has been approved by at least one person on the graph and the eGC1 has been Withdrawn or Returned. It will only appear for those persons with access to edit the data.

Field Name

Description

More Info

Add New Attachment (button)

Click on this button to engage the file upload process. This will allow you to attach a new document to this eGC1.

Description

Provide a short description of your document file that is helpful to reviewers. You may want to use the word "draft" or "final". Example: Science Final, Draft Science.

Grants.gov applications should be described with the eGC1# and PI last name (e.g., A12345, Smith); additional information can be appended to the end (e.g., A12345, Smith, NIH Cardio Renewal). This will help reduce errors and streamline the Grants.gov submission process that must be completed by the OSP Administrators.

File

Click the browse button to search for the document to be attached. Safari users click the "choose file" button to search for the document to be attached.

Upload (button)

Click the upload button to attach the document to the eGC1.

Cancel (button)

Click the cancel button to exit the attach & upload process.

Once Attachments are Uploaded

Description

Displays the document name entered above (read-only)

Version #

The system will automatically assign the version number of each file as it is attached or updated. The version number will automatically start with 1 when a file is first attached. (read-only)

File Name

This is the name of the file as it was saved on the computer or local server. (read-only)

Attached On

Date and time that the attachment was added to the eGC1.(read-only)

View (button)

Opens the attachment. The user will be prompted to open or save the document.

Delete (button)

Removes the attachment from this eGC1. Delete button will only appear if the eGC1 has not been approved.

Update (button)

Allows the user to attach a new version of a current document. Update button will only appear after the eGC1 has been approved by at least one person on the graph and the eGC1 has been Withdrawn or Returned. It will only appear for those persons with access to edit the data.

Frequently Asked Questions

Looking for more information? Refer to the Researcher's Guide, or to SAGE Frequently Asked Questions for eGC1 or for eApproval.

If you have business questions regarding the grant and contract process at the University of Washington, please contact the Office of Sponsored Programs (OSP).

If you have technical questions regarding the eGC1, please email the sagehelp@u.washington.edu.