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The same information that generated the eGC1 signature page will generate the Approval Graph. This content comes directly from the eGC1 - org code receiving funding, department and dean's approvers for personnel, units paying for cost sharing, some compliance offices - and from the approval rules of each school/college involved on the project.
| Field Name | Description | More Info |
|---|---|---|
| Application Data | ||
| Application Data |
Five data fields from the eGC1 assist users in confirming they are viewing the correct record. The data fields include: eGC1 Number, Long Title, PI Name, Org Code Receiving Funding and OSP Due Date. |
|
| Approval Status Data | ||
| Current Status |
This status is based on you or your role and the current
routing status of the eGC1. This field will be updated when the status
of the application changes.
|
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| Your Action Options |
Based on your status with this eGC1, this field displays
what actions you may take. This field will be updated when the status
of the application changes.
|
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| Reason for Review |
This is the reason(s) you or your organization is asked
to approve this eGC1. It is the same as the Rule Reasons on the paper
signature page.
|
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| Buttons | ||
| Approve | Clicking this button will open up a small window, allowing you to Approve and add a Comment. The activity will then be recorded in Approval History. | |
| Return | Clicking this button will open up a small window, allowing you to Return this application for modifications to the PI/Research Group and add a Comment. The activity will then be recorded in Approval History. | |
| Add Comment button | This button lets you add a comment to the application. | |
| Add Approver button | This button allows you to add an approver to the application. | |
| Add Watcher button | This button allows you to add a watcher to the application. | |
| View eGC1 button | This button opens the application, the eGC1. | |
| View Entire eGC1 (printable) button | This button opens the application, the eGC1. | |
| Lefthand Navigation | ||
| Back to My Approvals List | ||
| Approval Flow (Text) | ||
| History & Comments | ||
| Email Notification | ||
|
Application Summary |
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| Approval Graph Legend | ||
| You Are Here | Location of the user in terms of the overall eApproval process. | Approval Status |
| Watching | All applications this color are of approval status – Watching. Your unit does not need to approve applications in Watching status, but can access the eGC1 to review online. These applications have not been viewed by anyone in your unit. | |
| Watched | All applications this color are of approval status – Watched. Your unit does not need to approve applications in Watched status, but can access the eGC1 to review online. These applications have already been viewed by you or someone else in your unit. | |
| En Route |
All boxes shaded this color are of approval status – En Route. The application is currently routing for approval on the UW campus and is waiting for approval by units listed BEFORE you in the approval chart. This status allows reviewers to see eGC1s before they are required to approve. You may approve at this time. |
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| Waiting Approval |
All boxes shaded this color are of approval status – Waiting for Approval. Waiting for Approval is when an application is currently WAITING for unit approval. |
|
| Approved |
All boxes shaded this color are of approval status – Approved. Approved is when an application was approved by you or someone else in
your unit. |
|
| Returned |
All boxes shaded this color are of approval status – Returned. Returned is when an application was returned to the PI for modification
by you or someone else in your unit. |
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| Graph Layout | ||
| Lines between boxes | The graph begins with the PI and ends with the Office of Sponsored Programs (OSP). Directly under the PI box, is a box for the Preparer/Owners. The boxes in between are arranged by organization and by hierarchical level. For example- College of Engineering (COE) and the School of Medicine (SOM) are arranged on different threads of the chart (as represented by a line on the graph). COE usually has a "Dept Reviewer" followed by the "Dean's Reviewer". In addition, to the Dept Rev and Dean's Rev, SOM may have at least one Division Reviewer. This would be located before the Department. | |
| Approval box |
Each box on the chart represents a person or a role that has access to this application to approve or watch. The name, role and status are displayed. Click on the name of a unit reviewer and a pop-up box will display a list of persons authorized to review for this organization. This data comes from ASTRA. Click on the "Owner/Preparer" box header and a pop-up box will display a list persons who are owners of the eGC1. Contact these persons with questions related to the eGC1. |
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Looking for more information? Refer to the Researcher's Guide, or to SAGE Frequently Asked Questions for eGC1 or for eApproval.
If you have business questions regarding the grant and contract process at the University of Washington, please contact the Office of Sponsored Programs (OSP).
If you have technical questions regarding the eGC1, please email the sagehelp@u.washington.edu.
