Small Business Subcontracting Plan Preparation Instructions
Commonly Referenced Policy
- Advance Budget Requests (GIM 9) The Principal Investigator of a contract, grant or other agreement may request authorization to spend a limited amount of money during a specified period on an Advance Notice prior to the receipt of an executed award from the funding agency. This need may arise when an award has not been received in the Office of Sponsored Programs (OSP) by the effective date of the award, negotiation or processing of the award is not complete.
- Clinical Trials
- Cost Sharing
- Cost Sharing Overview by GCA
- Cost Sharing Policy for Sponsored Agreements (GIM 21)
- eGC1 Cost Sharing Addendum
When applicable, this form must be completed and submitted to OSP at the time the application is reviewed. Cost sharing occurs when an application commits allowable expenses (i.e., personnel, tuition, equipment or services) for which the research grant will not be charged.
- Costing Policy for Sponsored Agreements (GIM 23)
- Deadlines
- Delegation of Signature Authority
- Embroynic (Human) Stem Cell Research
- Employee Benefit Costs (GIM 3)
- Enrollment Incentive Prohibition
- eSNAP One of the features of the Streamlined Non-competing Award Process (SNAP) is the ability to submit a streamlined annual progress report. eSNAP provides the ability for eligible grantee institutions to electronically submit SNAP progress reports through the eRA Commons. This page includes help desk information, issues and concerns, and guidance.
- Export Control Regulations
- Facilities and Administrative Costs (Indirect Costs)
- Faculty Effort
- Fiscal Responsibilities
- Gifts vs. Sponsored Programs (GIM 34)
- Graduate Student Compensation Levels on NIH Grants (GIM 30)
- Guide for the Preparation of Proposals (GIM 1)
- Industry Agreements Industry Sponsored Research Agreements, SBIRs, and STTRs
- Intellectual Property
- Joint Agreements with SIBCR and FHCRC
- Multiple PIs, NIH Designation of
- NIH Publication Law
- Program Income Procedures The University of Washington is accountable for certain kinds of income generated by the activities of a grant or contract. Program Income Procedures provides guidance to those faculty investigators who elect to use this program income for costs that are in addition to the allowable costs of their project.
- Provision for Estimated Salary Increases (GIM 25)
- SBIR and STTR Programs
- Significant Financial Interest Disclosure (GIM 10)
- Subcontracts
- Outgoing Subcontracts An outgoing subcontract is a formal, cooperative "sponsored programs" relationship with another organization, generally a university or non-profit research center, that is part of a proposal and, if awarded, prime agreement, accepted by the University of Washington.
- Significant Financial Interest Disclosure (GIM 10)
- Outgoing Subcontracts
- Transfer of Expenditures Between Budgets
Small Business Subcontracting Plan Preparation Instructions
- If the contract proposal requires the submission of a small business subcontracting plan, the PI or his/her designee will complete the Small Business Subcontracting Exclusion Outline.
- Return form to the Business Diversity Specialist, Purchasing, Box 351248 or fax 206/685-7690.
- The Specialist reviews the budget and uses the Small Business Administration website's Dynamic Small Business Search to locate potential certified small business concerns for the goods and /or services listed on the Small Business Exclusion Outline provided by the department.
- Specialist sends a list of vendors located through the search to the department.
- Department contacts these vendors to determine whether they can fulfill the project needs.
- Department sends Specialist a recommendation listing vendors and estimates of what may be spent with the businesses based on the budget in each category.
- Specialist prepares a plan based on information provided by department.
- Specialist sends plan to department for review and approval.
- Department gives Specialist its approval of the plan, then the Director of Purchasing Services reviews and signs plan.
- After Director signs the plan, original and copies are sent to appropriate Office of Sponsored Programs (OSP) Administrator to send to sponsor. Specialist also sends a copy of the plan to the department for its files.
- On a monthly basis, the Business Diversity Specialist will access the OSP SPAERC system to review the award information in order to provide information to Purchasing. Purchasing will complete the Standard Forms 294 (Subcontracting Report for Individual Contracts) and 295 (Summary Subcontract Report) for the awarding agency semi-annually to meet the contract requirement.
Note: Please plan on a minimum of 7 business days from submittal of the exclusion outline form until a final plan is ready.
