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Office of Sponsored Programs (OSP)

Facts & Rates



Facts & Rates

All those important numbers, codes, rates, and facts needed for your proposal, in one easy place.

Institutional Codes and Numbers

DescriptionNumber/code
Animal Welfare Assurance # and DateA3464-01 - accredited 12/21/2012
Regulatory Information and Numbers
CAGE Code1HEX5
Compliance Report Date (Approved by OFCCP)3/2/2000
Congressional DistrictWA-007
DUNS Number605799469
DUNS Number - DoEd only042803536
FICE Code3798
Human Subjects Assurance FWAFWA00006878
View the FWA and Expiration Date
(Search by IORG#0000143, then click on U of Washington.)
IRS / Entity Number91-6001537
UW IRS Tax Determination Letter
IRS / W-9 FormIRS W-9 Guidance & Form
NAICS Code611310
NRC BiohazardsWN-C001-1
UBI Number178 019 988
Washington Statewide VendorSWV#0000210-03

F&A Rate Agreement Date May 26, 2016

More Codes, Numbers, and Certification Details provided by System for Award Management (SAM). Use the UW DUNS Number in the search box.

Employee Benefit Cost Rate

For each dollar paid as salary or wage to an employee, the university incurs associated costs for fringe benefits. These benefits include F.I.C.A., worker's compensation, unemployment compensation, retirement, and health insurance.

Employee Benefit Cost Table - taken from OSP's GIM #3

These rates change and are updated on an annual basis.

Salary Titles and Object Codes Campus Current Rates
07/01/2016 - 06/30/2017
Campus Preliminary Rates
-
APL Current Rates*
07/01/2016 - 06/30/2017
APL Preliminary Rates*
-
Benefits Leave Total Benefits Leave Total
Instruction and Research Faculty 01-10 25.3% 25.3% 20.8% 46.1%
Medical Residents 01-20 30% 30% 0% 30%
Residents and Chief Residents *** 01-20E 30%
Graduate student appointments 01-30, 01-40 17% 17% 0% 17%
Post-Doctoral Trainees 01-50 17% 17% 0% 17%
Classified staff 01-60 37.9% 37.9% 38.8% 76.7%
Professional staff 01-70 32.4% 31.3% 30% 61.3%
Professional staff (retirement exempt) ** 01-70ER 21.6%
Professional staff (healthcare exempt) ** 01-70EH 19.6%
Professional staff (retirement and healthcare exempt) ** 01-70EB
Hourly, Visiting Scientists, and O.T. 01-80 17.9% 17.9% 0% 17.9%
Pre-doctoral Fellows and Trainees 01-90 26.4% 26.4% 0% 26.4%

* Certain rates for the Applied Physics Laboratory (APL) differ from campus rates because they include staff leave accruals.

** Rates with exclusions for healthcare and retirement are for Global Health Department employees who are working abroad and do not have access to certain benefits.

*** This category was combined with 01-20 starting in 2012.

These rates are the effective UW benefit rates, the rates stored in the Financial Accounting System (FAS), and the only rates that can be used in preparing a budget.

Facilities and Administrative (F&A) Cost Rates

All sponsored program activity type fall into three Major Functions as defined in the Federal Uniform Guidance: Organized Research, Instruction, or Other Sponsored Activity (OSA).

F&A costs are those costs incurred for a common or joint purpose benefiting more than one cost objective that cannot be readily assigned to a particular sponsored project. F&A costs are also referred to as "indirect costs." Examples include electricity, IT, depreciation on buildings, and general departmental administrative costs.

The University establishes F&A rates to be used when preparing proposal budgets for sponsored program activity. These F&A rates account for the F&A costs that will be incurred to carry out the project.

Copies of the University of Washington's current & historical F&A rate agreements can be found here.

Learn more about how F&A rates are established from Management Accounting & Analysis.

GIM 13 is the official UW policy on F&A rates.

Determining the Correct F&A Rate for New & Competing Supplements:

  1. If Special Cases exist, skip steps 2-6.
  2. Select the appropriate sponsored program activity type for the project.
  3. Select the location(s) where work will be performed.
  4. If multiple locations, determine how to split rates.
  5. If a multi-year budget, account for any change in F&A rate in future years, as set out in the rate table below.
  6. Understand the Base Calculation for your project.

If organized research has a component of instruction or other sponsored activity, the rate for organized research shall be applied to the entire project.

F&A Rates, Base Type by Location and Activity Type for Proposal Preparation

(from GIM 13)

Activity Location Activity Type Rate Base Type Effective Dates Fiscal Year

SOUTH LAKE UNION (SLU)

750 Republican Street
Seattle, WA 98109
Rosen Building
960 Republican Street
Seattle, WA 98109
Brotman Building
850 Republican Street
Seattle, WA 98109
SLU Phase II
A, B, and C Wing
850 Republican Street
Seattle, WA 98109
Eastlake
1616 Eastlake Avenue East
Seattle, WA 98109
Organized Research 74% MTDC 07/01/2014 - 06/30/2016 FY 2014 - FY 2016
75% MTDC 07/01/2016 - 06/30/2017 FY 2017
76% MTDC 07/01/2017 - 06/30/2019 FY 2018 - FY 2019
76.5% MTDC 07/01/2019 - 06/30/2020 FY 2020
Other Sponsored Activity 33.8% MTDC 07/01/2009 - 06/30/2016 FY 2010 - FY 2016
37% MTDC 07/01/2016 - 06/30/2020 FY 2017 - FY 2020
Instruction 53% MTDC 07/01/2009 - 06/30/2020 FY 2010 - FY 2020
Industry Sponsored Clinical Trial 1 27% TDC 10/01/2011 - 09/30/2014  
Research Affiliate Program 20% TDC 01/01/2010 - 12/30/2014  

ON-CAMPUS

4333 Brooklyn Ave NE
Box 359472
Seattle, WA 98195-9472
Organized Research 54.50% MTDC 07/01/2012 - 06/30/2017 FY 2013 - FY 2017
55% MTDC 07/01/2017 - 06/30/2018 FY 2018
55.5% MTDC 07/01/2018 - 06/30/2020 FY 2019 - FY 2020
Other Sponsored Activity 33.8% MTDC 07/01/2009 - 06/30/2016 FY 2010 - FY 2016
37% MTDC 07/01/2016 - 06/30/2020 FY 2017 - FY 2020
Instruction 53% MTDC 07/01/2009 - 06/30/2020 FY 2010 - FY 2020
Industry Sponsored Clinical Trial 1 27% TDC 10/01/2011 - 09/30/2014  
Research Affiliate Program 20% TDC 01/01/2010 - 12/30/2014  

OFF-CAMPUS

Actual performance site location and Seattle Cancer Care Alliance (SCCA)
Organized Research 26% MTDC 07/01/2009 - 06/30/2020 FY 2010 - FY 2020
Other Sponsored Activity 26% MTDC 07/01/2009 - 06/30/2016 FY 2010 - FY 2016
25% MTDC 07/01/2016 - 06/30/2020 FY 2017 - FY 2020
Instruction 26% MTDC 07/01/2009 - 06/30/2020 FY 2010 - FY 2020
Industry Sponsored Clinical Trial 1 27% TDC 10/01/2011 - 09/30/2014  
Research Affiliate Program 20% TDC 01/01/2010 - 12/30/2014  

PRIMATE CENTER

Washington National Primate Center
Box 357330
Seattle, WA 98195-7330
Organized Research - Primate Center Core 42% MTDC 07/01/2009 - 06/30/2016 FY 2010 - FY 2016
38.1% MTDC 07/01/2016 - 06/30/2020 FY 2017 - FY 2020
Organized Research - Primate Center Other 78% MTDC 07/01/2009 - 06/30/2016 FY 2010 - FY 2016
83.1% MTDC 07/01/2016 - 06/30/2020 FY 2017 - FY 2020
Organized Research - Primate Center Non-Federal 83% MTDC 07/01/2014 - 06/30/2016 FY 2015 - FY 2016
90.6% MTDC 07/01/2016 - 06/30/2020 FY 2017 - FY 2020

APL

1013 NE 40th Street
Seattle, WA 98105
Organized Research 17% MTDC 07/01/2009 - 06/30/2016 FY 2010 - FY 2016
19% MTDC 07/01/2016 - 06/30/2020 FY 2017 - FY 2020

RESEARCH VESSEL

Organized Research 25% S&W 07/01/2009 - 06/30/2014 FY 2010 - FY 2014

1 Please contact OSP for rate to be negotiated for clinical trials of $1 million or more per year.

Official Contacts and Mailing Addresses

Authorized Official

Carol Rhodes, Director, Office of Sponsored Programs
4333 Brooklyn Ave NE
Box 359472
Seattle, WA 98195-9472
(206) 543-4043 tel
(206) 685-1732 fax
osp@uw.edu

Official designated to give assurances, make commitments, and execute documents on behalf of the University of Washington as may be required by federal and state agencies and other organizations which provide external support to the University. The signature of an authorized official certifies that commitments made on proposals will be honored; and ensures that all agreements entered into for external funding conform to federal regulations, agency guidelines, and University policies.

OSP Staff with delegated Signature Authority pdf file format

Institutional Mailing Address
University of Washington
4333 Brooklyn Ave NE
Box 359472
Seattle, WA
98195-9472
Cognizant Audit Agency and Individual

U.S. Department of Health and Human Services (DHHS)
Program Support Center (PSC)
Division of Cost Allocation (DCA)
Western Field Office
90-7th Street, Suite 4-600
San Francisco, CA 94103
Tel.(415) 556-5766

Director: Arif Karim, (415) 437-7820
Contact: Janet Turner, (415) 437-7859

Fiscal Officer
Kirsten DeFries, Director of Campus Services
Box 354966
Seattle, WA 98105
Grant and Contract Accounting
Payment Address

Grant & Contract payments to the University of Washington should be mailed to the following address and include the UW budget number and invoice number if applicable:

  • University of Washington
    Grant and Contract Accounting
    12455 Collections Drive
    Chicago, IL 60693

Clinical trials payments and other "Pay in Advance" projects should be sent directly to the PI, research coordinator, or fiscal personnel in the PI's department. Do not send these to the Grant & Contract Accounting address.

Reports: Audit, Annual, Other

State of Washington Single Audit Report

The 2015 Single Audit Report is complete.

Please note:

  • Audit performed in accordance with requirements of OMB Circular A-133 and Government Auditing Standards
  • Includes all expenditures of Federal awards made by pass-through entities as well as awards received directly from Federal agencies
  • There were no findings or questioned costs for UW for fiscal year 2015
  • All state agencies are designated in the audit with a code; UW's state agency code is 360 and applies to all campuses

Since there were no findings or questioned costs for the UW, it is not listed in the Schedule of Audit Findings and Questioned Costs within the Report.

Annual Report: UW Financial Management