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NIH eRA Commons News

Posted on January 17, 2012 at 2:15pm

eRA Enhancements: Electronic Submission of Administrative Supplements Pilot  Begins Feb. 1; January 19 Downtime for eRA Commons

Tuesday, January 17, 2012


eRA will deploy software updates to enhance various sections of Commons as part of its January system-wide release this week. The updated functionality will be available to users Friday, January 20.


eRA Commons will be unavailable beginning at 9 p.m. ET Thursday, January 19 until about 7 a.m. ET Friday, January 20 to deploy this release.


The highlight of this release is:


Submitting and Tracking Administrative Supplement Requests Electronically

As you may be aware, NIH is piloting two programs for the electronic submission of administrative supplement (non-competing Type 3) requests, one through a “streamlined system” in the eRA Commons and one through Grants.gov for the benefit of researchers at system-to-system institutions. The open pilot programs will begin on February 1, 2012 (See NIH Guide Notice NOT-OD-12-024).


eRA will be implementing changes to provide grantees the ability to create, edit, and submit an electronic version of the administrative supplement request using the eRA Commons. Whether submitted through the eRA Commons or through the Grants.gov portal, users will be able to track the administrative supplement requests in eRA Commons.


These new options are open to all grant types (with the exception of complex grants) and we encourage anyone already planning to submit a supplement to try it.  It is fast and easy.  Submitting through eRA Commons streamlines the process since you will find much of the application pre-populated with information from the parent grant data while you are guided step by step through the rest of the application.  Submitting through Grants.gov allows users to leverage the same process used for competing grant application submissions – an especially nice feature for system-to-system users.


Not yet ready to try it?  Not to worry. The traditional “paper” process is still available if you wish. 


The electronic submission of administrative supplement (non-competing Type 3) requests is the next step in moving to a fully electronic submission process. 


Joe Schumaker

eRA Communications

Division of Communications and Outreach

NIH Office of Extramural Research


Questions? Please contact the eRA Help Desk at http://era.nih.gov/help (Preferred method of contact); Toll-free: 1-866-504-9552; Phone: 301-402-7469; TTY: 301-451-5939; helpdesk@od.nih.gov.


Help us improve our communications; send your suggestions and feedback to eRACommunications@mail.nih.gov or call 301-435-8185.


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