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Office of Sponsored Programs (OSP)


Submission Issues that NIH does not consider justifiable for late submission

Posted on September 7, 2011 at 8:26am

From one of the Scientific Review Officers at NIH provided this information to her Study Section:


I have listed below other submission related issues that NIH would not consider an acceptable reason for late submission.   I have also listed the link to NIH’s most recent late submission policy.  Please note that correcting submission errors is not considered an acceptable reason for late submission.  Your application must be complete and error free by 5:00 PM local time.

Reminder in OER’s newsletter: http://nexus.od.nih.gov/all/2011/08/31/reminder-keep-ccr-registration-current/



Examples of events that would NOT be considered ‘System Issues’:

·         Failure to follow funding opportunity instructions.

·         Failure to follow application guide instructions.

·         Failure to complete required organization or investigator registrations prior to deadline.

·         Failure to correct Grants.gov or eRA identified errors/warnings after a deadline.

·         Local internet problem at institution on deadline day.

·         Problems with local submission system (e.g., system-to-system solution).

·         Grants.gov AOR not authorized to submit for organization.

·         Unable to see final application status (errors/warnings or image) in Grants.gov or eRA Commons within half a business day of submission.  (See System Issue bullet above for greater than half a business day).

·         Forgot credentials.

·         Discovered application image issue after the application viewing window.

·         Failure to notify the eRA Commons Help Desk of submission issues by deadline or of application image issues within application viewing window.

·         Rejected/Refused an application by accident.

·         Did not receive Grants.gov or eRA notifications, but status available in Grants.gov or eRA Commons.


Errors do not justify late submission: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-035.html


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