Manage Award
Gifts vs. Sponsored Projects
A sponsored project is a project that receives external support (including research, scholarly work, training, workshops, and services) and includes defined performance requirements. Awards from government agencies are always considered sponsored projects, not gifts.
A gift is the voluntary provision of external support by a donor to the University, without any requirement for receipt of any economic or other tangible benefit in return.
Types of Awards and Requirements
Budget Setup and Management
- Advance Budget Requests (GIM 9) The Principal Investigator of a contract, grant or other agreement may request authorization to spend a limited amount of money during a specified period on an Advance Notice prior to the receipt of an executed award from the funding agency. This need may arise when an award has not been received in the Office of Sponsored Programs (OSP) by the effective date of the award, negotiation or processing of the award is not complete.
- Budget Extension Request (OSP) Budget Extensions allow a Principal Investigator (PI) additional time to complete the scope of work of her/his project without additional funding.
- eSNAP One of the features of the Streamlined Non-competing Award Process (SNAP) is the ability to submit a streamlined annual progress report. eSNAP provides the ability for eligible grantee institutions to electronically submit SNAP progress reports through the eRA Commons. This page includes help desk information, issues and concerns, and guidance.
- New Budget Setup Once the sponsor notifies OSP of the award, OSP prepares and issues an eFA and sends award information electronically to GCA. More details provided.
- Outgoing Subcontracts An outgoing subcontract is a formal, cooperative "sponsored programs" relationship with another organization, generally a university or non-profit research center, that is part of a proposal and, if awarded, prime agreement, accepted by the University of Washington.
- Procedures for Rebudgeting of Funds and Change of Principal Investigator (GIM 26) After a grant or contract has been awarded, the Principal Investigator sometimes finds that the approved budget is not consistent with actual project needs. Most funding agencies allow reasonable flexibility to implement desired budget revisions without prior approval, but often the change does require the approval either by the grantee under delegated authority (as described in GIM 18) or by the funding agency.
- Program Income Procedures The University of Washington is accountable for certain kinds of income generated by the activities of a grant or contract. Program Income Procedures provides guidance to those faculty investigators who elect to use this program income for costs that are in addition to the allowable costs of their project.
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