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Office of Sponsored Programs (OSP)

Manage Award

Budget Setup and Management

  • Advance Budget Requests (GIM 9)
    The Principal Investigator of a contract, grant or other agreement may request authorization to spend a limited amount of money during a specified period on an Advance Notice prior to the receipt of an executed award from the funding agency. This need may arise when an award has not been received in the Office of Sponsored Programs (OSP) by the effective date of the award, negotiation or processing of the award is not complete.
  • Budget Extension Request (OSP)
    Budget Extensions allow a Principal Investigator (PI) additional time to complete the scope of work of her/his project.
  • New Budget Setup
    Once the sponsor notifies OSP of the award, OSP prepares and issues an eFA and sends award information electronically to GCA. More details provided.
  • Outgoing Subcontracts
    An outgoing subcontract is a formal, cooperative "sponsored programs" relationship with another organization, generally a university or non-profit research center, that is part of a proposal and, if awarded, prime agreement, accepted by the University of Washington.
  • Procedures for Rebudgeting of Funds and Change of Principal Investigator (GIM 26)
    After a grant or contract has been awarded, the Principal Investigator sometimes finds that the approved budget is not consistent with actual project needs. Most funding agencies allow reasonable flexibility to implement desired budget revisions without prior approval, but often the change does require the approval either by the grantee under delegated authority (as described in GIM 18) or by the funding agency.
  • Program Income Procedures
    The University of Washington is accountable for certain kinds of income generated by the activities of a grant or contract. Program Income Procedures provides guidance to those faculty investigators who elect to use this program income for costs that are in addition to the allowable costs of their project.

E-Verify

Some federal contacts and flow-through federal contacts require PIs to use E-Verify system to establish employment eligibility of designated employees. This applies to contracts which contain a clause specifying the E-Verify requirement. It does not apply to grants.

Departments and the PI will be notified by OSP during the award set up process when a federal contract contains the E-Verify clause. See the Payroll website for details on the process including a flow chart.