Policy, Procedures, & Guidance

Commonly Referenced Policy

• Advance Budget Requests (GIM 9)
  The Principal Investigator of a contract, grant or other agreement may request authorization to spend a limited amount of money during a specified period on an Advance Notice prior to the receipt of an executed award from the funding agency. This need may arise when an award has not been received in the Office of Sponsored Programs (OSP) by the effective date of the award, negotiation or processing of the award is not complete.
• Clinical Trials
• Cost Sharing
  • Cost Sharing Overview by GCA
  • Cost Sharing Policy for Sponsored Agreements (GIM 21)
  • eGC1 Cost Sharing Addendum
    When applicable, this form must be completed and submitted to OSP at the time the application is reviewed. Cost sharing occurs when an application commits allowable expenses (i.e., personnel, tuition, equipment or services) for which the research grant will not be charged.
• Costing Policy for Sponsored Agreements (GIM 23)
• Deadlines
  • Deadlines for Proposals to Outside Agencies (GIM 19)
• Delegation of Signature Authority
• Embroynic (Human) Stem Cell Research
  • Embryonic Stem Cell Research Oversight Website
  • Human Embryonic Stem Cell Research
• Employee Benefit Costs (GIM 3)
• Enrollment Incentive Prohibition
• eSNAP
  One of the features of the Streamlined Non-competing Award Process (SNAP) is the ability to submit a streamlined annual progress report. eSNAP provides the ability for eligible grantee institutions to electronically submit SNAP progress reports through the eRA Commons. This page includes help desk information, issues and concerns, and guidance.
• Export Control Regulations
• Facilities and Administrative Costs (Indirect Costs)
  • Facilities and Administrative (F&A) Cost Rates (GIM 13)
  • Facilities and Administrative Cost Primer (F&A / Indirect Costs)
  • Facts & Rates: Facilities and Administrative (F&A) Cost Rates
• Faculty Effort
  • eFECS: electronic Faculty Effort and Cost Sharing System
  • Effort Reporting
  • MAA: Faculty Effort Certification Home
• Fiscal Responsibilities
• Gifts vs. Sponsored Programs (GIM 34)
• Graduate Student Compensation Levels on NIH Grants (GIM 30)
• Guide for the Preparation of Proposals (GIM 1)
• Industry Agreements
  Industry Sponsored Research Agreements, SBIRs, and STTRs
• Intellectual Property
  • UW Tech Transfer: Federal Reporting Requirements
  • UW Tech Transfer: Reporting an Innovation
• Joint Agreements with SIBCR and FHCRC
• Multiple PIs, NIH Designation of
• NIH Publication Law
• Program Income Procedures
  The University of Washington is accountable for certain kinds of income generated by the activities of a grant or contract. Program Income Procedures provides guidance to those faculty investigators who elect to use this program income for costs that are in addition to the allowable costs of their project.
• Provision for Estimated Salary Increases (GIM 25)
• SBIR and STTR Programs
• Significant Financial Interest Disclosure (GIM 10)
• Subcontracts
  • Outgoing Subcontracts
    An outgoing subcontract is a formal, cooperative "sponsored programs" relationship with another organization, generally a university or non-profit research center, that is part of a proposal and, if awarded, prime agreement, accepted by the University of Washington.
  • Significant Financial Interest Disclosure (GIM 10)
  • Small Business Subcontracting Plan Preparation
• Transfer of Expenditures Between Budgets