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Reminder – Effective 1/1/11 NIH requires the use of xTrain for Appointments and Terminations

Posted on November 24, 2010 at 10:51am

Dear Faculty and Administrators:

In the Notice Number NOT-OD-10-072 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-072.html, NIH announces the requirement to use the xTrain module in eRA Commons. Effective January 1, 2011, the PHS Form 2271 Statement of Appointment and the PHS Form 416-9 Termination Notice must be submitted to NIH electronically via xTrain.

In order to access the xTrain module, departmental staff must have an Assistant role (ASST) in the eRA Commons. Department Administrator has the ability to assign ASST role for departmental staff. The Faculty Investigator will then access his/her training grant in eRA Commons to assign the xTrain role for the departmental staff who would assist and complete the appropriate forms mentioned above in eRA Commons. Steps-by-step instructions can be viewed via the eRA Commons at: https://commons.era.nih.gov/commons/

Before this requirement becomes effective, we strongly encourage you to access the xTrain demo website at: https://commonsdemo.era.nih.gov/commons-demo/ to practice and get familiar with the requirement and process. Questions and concerns about xTrain can be directed to Sinh Simmons at 685-7165 or ssimmons@uw.edu.

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