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Human Subjects Division (HSD)

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Just-in-Time and IRB Review

Some sponsors require IRB approval or pending approval before accepting new grant proposals. Other sponsors, including NIH, NSF, and some private, non-profit organizations will accept new grant proposals with the understanding that the researcher will proceed with the IRB review process upon receiving notification of a score in the fundable range. This is called the Just-in-Time procedure.

It is the Principal Investigator's (PI's) responsibility to find out whether the sponsor to which a grant proposal is being submitted uses the Just-in-Time procedure. UW researchers can contact the Office of Sponsored Programs (OSP) if help is needed to make this determination.

If your sponsor accepts Just-in-Time IRB Review, select Just-in-Time on the eGC1 Form, "Compliance Explanations," when preparing the proposal for submission to Office of Sponsored Programs.

Researchers who learn that their proposal may be funded (i.e., who learn that the award was scored in the fundable range) should submit the appropriate application for review. This should be done at least 60 days before intent to approach, recruit, or enroll any subjects. In some cases, it may be appropriate to submit a Delayed Onset Human Research (DOHR) determination request, rather than an application for IRB approval or exempt determination. Contact HSD if you have questions about which application you should submit, as submitting a DOHR or exempt determination request when IRB approval is required will delay receipt of funds. An award will be restricted until final IRB approval has been received, and human subjects research cannot begin until final IRB approval or HSD determination has been received.

Change Notes

  • Noted 03/27/2014 @ 04:41pm
    Updated language to include information about Delayed Onset Human Research Determination requests.
    - sherrye
  • Noted 03/21/2011 @ 12:54pm
    Included NIH and NSF as examples of federal agencies that do use the Just-in-Time procedure.
    - selsayed