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Many sponsors require IRB approval, or at least pending approval, before accepting new grant proposals. Some sponsors, however, will accept new grant proposals with the understanding that the researcher will proceed with the IRB review process upon receiving notification of a score in the fundable range. This is called the Just-in-Time procedure.

It is the Principal Investigator's (PI's) responsibility to find out whether the sponsor to which a grant proposal is being submitted uses the Just-in-Time procedure. Some federal agencies (e.g., NIH and NSF), as well as private, non-profit organizations do; others do not use the Just-in-Time procedure. UW researchers can contact the Office of Sponsored Programs (OSP) if help is needed to make this determination.

If your sponsor accepts Just-in-Time IRB Review, select Just-in-Time on the eGC1 Form, "Compliance Explanations," when preparing the proposal for submission to Office of Sponsored Programs.

Researchers who learn that their proposal may be funded (i.e., who learn that the award was scored in the fundable range) should submit the appropriate IRB application form for review. This must be done at least 60 days before intent to approach, recruit, or enroll any subjects. An award will be restricted until final IRB approval has been received. No portion of the proposed research can be conducted unless the proposal is funded and until after the proposal has received IRB review and approval.