Just-in-Time
Human Subjects Review
What is the Just-in-Time
Review Process?
Many sponsors
require human subjects
approval, or at least
pending approval, before
accepting new grant
proposals. Some sponsors
, however, will accept
new grant proposals with
the understanding that
the researcher will proceed
with the human subjects
review process upon receiving
notification of a score
in the fundable range.
This is called the Just-in-Time
review process. The previous
method of doing this,
the Letter of Intent,
is no longer effective.
Which proposals can
be submitted with Just-in-Time?
If the proposal is being
submitted to one of the
funding agencies on the
List of Sponsors
Currently Accepting
Just-in-Time Human
Subjects Review,
the proposal can be submitted
using the Just-in-Time
procedure.
Some private, non-profit
organizations will
accept Just-in-Time review.
It is the investigator's
responsibility to provide
documentation that
a sponsor will accept
such review. This documentation
must be submitted to
OSP with the grant
proposal in the form
of:
- A letter from
the sponsor on
agency letterhead acknowledging
the agency will
accept Just-in-Time
Human Subjects
Review; or
- A copy of the
sponsor's instructions
which clearly
state that human subjects
approval
or pending approval
is not required at
the time of proposal
submission.
How to Request Just-in-Time
Human Subjects Review
If your sponsor accepts
Just-in-Time Human
Subjects Review, select
Just-in-Time on the
eGC1 Form, "Compliance
Explanations," when
preparing the proposal
for submission to Office
of Sponsored Programs.
Research Investigator's
Responsibility for proposals
submitted under Just-in-Time
Policy
Researchers who learn
that their proposal may
be funded (i.e., who
learn that the award
was scored in the fundable
range) should submit
the appropriate Human
Subjects Review Committee
application form for
review. This must be
done at least 60 days
before intent to approach,
recruit, or enroll any
subjects. An award will
be restricted until final
human subjects approval
has been received. No
portion of the proposed
research can be conducted
unless the proposal is
funded and until after
the proposal has received
Human Subject Review
Committee review and
approval.
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