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New SAGE & SPAERC Functionality Deployed June 12th - 06/13/08
A host of new functionality was added to SAGE and SPAERC including ability to search by date for eGC1s, a link to eGC1 snapshot on eApprovals History page, the Advance Budget # Request now originates in SAGE, modifications in SPAERC to prepare for eNEA. more details...
Announcing SERA - the new web system for GCA - 06/13/08
SERA joins SAGE & SPAERC in providing post-award functionality for electronic research administration. Together these systems provide a strong foundation for futher improvements intended to make it easier to effectively and efficiently manage resarch at the UW.
- June 08 - Advance Budget Number request created in SAGE & accessed by GCA in SERA
- Winter 09 - Automated hand-off of eNEA from OSP to GCA
- Future - Automation of additional post-award processes
NIH & AHRQ announce plan to move from PureEdge to Adobe - 06/02/08
NIH and the Agency for Healthcare Research (AHRQ) have announced plans to move from the current system (PureEdge) to Adobe application forms, and to transition K, F, T, and D award programs from paper to electronic submission.
For more details about these changes, including transition dates, please see
NOT-OD-08-073.
SAGE Update & Demo of Advance Budget Request Form - 05/06/08
Big changes are happening in the world of research administration and SAGE is taking part. Come hear about...
- New functionality being added in June
- Pilot #3 release of System-2-System in July
- Development efforts in progress for release later this year
- And see a demo of the new Advance Budget Request form
Sign Up Here
Sign Up For a SAGE Refresher Class Today! - 04/14/08
The Do's and Don'ts of Attaching Documents to eGC1s in SAGE is offered in April & May 2008.
This class focuses specifically on the processes and procedures related to attaching documents to eGC1s, and encompasses all the latest changes!
Register online at: SAGE Training or contact Toyin Akisanya at ORIStraining@u.washington.edu to arrange on-site training for your group of 3 or more participants.
New NIH Public Access law In Effect April 7. This will impact ALL NIH investigators. - 04/11/08
A new NIH Public Access law is in effect as of April 7. This impacts ALL NIH investigators.
Please visit the New NIH Publication Law page for details.
Need a SAGE Refresher? - 03/05/08
The Do's and Don'ts of Attaching Documents to eGC1s in SAGE is offered twice in March 2008.
This class focuses specifically on the processes and procedures related to attaching documents to eGC1s, and encompasses all the latest changes!
Register online at: SAGE Training or contact Toyin Akisanya at ORIStraining@u.washington.edu to arrange on-site training for your group of 3 or more participants.
New Institutional Authorized Official for applications and awards is now Lynne Chronister - 02/21/08
Effective February 21, 2008, the Institutional Authorized Official for applications and awards will be Lynne Chronister, Director, Office of Sponsored Programs. The phone number, fax number, and email address will remain the same. Please start using Lynne Chronister's name and title when preparing applications; please withdraw currently routing SAGE applications to update attachments and push them back into routing.
Come Visit the SAGE Booth at BizTech, March 19th - 02/19/08
Launch your Research Idea-Land your Funding-Rocket with SAGE! is the theme of our booth at BizTech this year. Stop by to hear about new features and try out eLearning. Enter our raffle; pick up some fun give-aways.
New Institutional Authorized Official for proposals and awards will be Jeffrey Cheek - 12/27/07
Greetings for the New Year from OSP,
As you may know, Carol Zuiches' last day at the University of Washington was December 31, 2007. Effective January 1, 2008, the Institutional Authorized Official for proposals and awards will be Jeffrey Cheek, Associate Vice Provost for Research Compliance & Operations, Office of Sponsored Programs. The phone number, fax number, and email address will remain the same. Please start using Jeff Cheek's name and title when preparing proposals; OSP will make this change on proposals currently in its office.
Faculty Effort Certification FAQs now available - 11/29/07
Faculty Grants Mgmt Training Now Required Every 4 Years - 11/16/07
Mary Lidstrom, Vice Provost for Research and the Faculty Grants Management course team recently announced that FGM Training interval has been extended from 3 years to 4 years. Beginning January 1, 2008, all faculty with an active grant are now required to attend training every 4 years.
Learn How to Use the New SAGE Features! - 09/05/07
- Experienced SAGE users, click here to register to attend the Do's and Don'ts of Attaching Documents to eGC1s in SAGE.
- New and infrequent users click here to register to attend SAGE 101: Creating & Submitting eGC1s from A to Z.
Coming Soon - eGC1 File Upload Available for All Sponsor Applications - 09/04/07
We are adding tools this week that will make it easier for you to route your entire sponsor application online. A new Attachments page will be added to the eGC1 to provide improved and extended file upload functionality; NSF aggregate cost sharing will be removed from the eGC1, the Certify/Complete/Print page revised, and the Routing Sheet will be updated.
New SAGE Help Desk Specialist Hired - 07/17/07
The SAGE Team hired Mathambo Chibambo as the new SAGE Help Desk Specialist. Please join us in welcoming him to the research administration process.
NIH & Grants.gov -- Holidays and the Application Viewing Window - 05/22/07
We repost here a recent reminder from NIH that holidays are not excluded from the two-day viewing window in ERA Commons for applications submitted via Grants.gov. Questions about this policy, and its impact in specific instances, can be directed to your OSP Administrator.
Reminder: Holidays and Application Viewing Window
Once all system-identified errors are corrected and an error-free application is processed by NIH, the application image is assembled and placed in the eRA Commons for viewing by the Principal Investigator (PI), Signing Official (SO) and now Assistants (ASSTs) that have been delegated PI status. If no action is taken by the SO to Reject the application, it will automatically move forward to the Division of Receipt and Referral after two full weekdays (Monday-Friday, including holidays). So, if the application image is assembled on Thursday, May 24, applicants have all day Friday, May 25, and Monday, May 28 to view the application in the eRA Commons. On Monday, May 28 (Memorial Day) at midnight Eastern Time the application will move forward.
The inclusion of holidays in the viewing window will be of even greater concern for applicants to the July 5 submission deadline for R01 renewals, resubmissions, and revisions, since the deadline is the day after the July 4 holiday. Although no changes can be made to exempt the July 4 holiday from the viewing window this year, we are exploring that option for the future. In the meantime, please plan accordingly.
How to Survive the June 5th Grants.gov Submission Deadline - 05/09/07
Learn facts, hints, and policies that support a successful Grants.gov submission. Includes information about OSP business process and lessons learned from the February and March due dates.
Details
New eGC1 - 04/03/07
Starting April 27th you can copy an existing eGC1 for re-use. Some of the data fields will be copied and some will intentionally be left blank. Just open an existing eGC1 and click on the link located the black menu bar at the top of the page.
Explore the New World of SAGE at BizTech - 02/22/07
Please join the SAGE Group at the 4th annual BizTech event (a business and technology fair for staff and faculty).
Wednesday, March 14th
9:30a.m.-3:00p.m. in the HUB Ballroom
Keynote welcome by Provost Wise begins at 9:00a.m.
SAGE Training Sessions in September 12 & 19 - 09/05/06
Do you have a grant or contract this fall? Two eGC1 and eApproval training sessions are scheduled this month.
Tuesday, September 12th from 10am-12noon, or
Tuesday, September 19th from 10-12noon
These computer training labs will provide a hands-on learning experience. Please contact Robin Hendricks to reserve a spot (hendrr@u.washington.edu).
Pop-Up Blocking Now Detected When Using SAGE - 04/24/06
Pop Up Blockers that are not configured to work with UW Administrative applications prevent SAGE from working properly. If you have pop up blocking turned on you will receive a warning message with a link to "How to configure pop up blockers".
SAGE Campus Information Session, April 13th - 04/10/06
Thursday, April 13th from 9 -10am at Foege Building N130A. No registration required. Come hear the latest about SAGE and collect some tricks for using the system quickly and efficiently. Bring your questions! The Foege Bldg is located on the corner of SE corner of Pacific & 15th Avenue; it is referred to as the Bioengineering Building on UW Campus Maps. Enter on Pacific Street, go down the hallway and then down the stairs.
NIH Adjusted Timeline for R01 Proposal Submission via Grants.gov - 02/08/06
NIH has adjusted the timeline for the NIH RO1 proposal submission via the Grants.gov system from October 1, 2006 to February 1, 2007.
After carefully considering input from the applicant community, analyzing the results of our first few submission rounds, and examining the timing of key submission dates in relation to other NIH initiatives, NIH has adjusted the implementation timeline for electronic application submission to provide an additional four months (one submission round) before the transition of the NIH traditional research grant (R01) mechanism and all subsequent mechanisms.
- View the Official Announcement (NOT-OD-06-035)
- Updated Timeline
New Clinical Research Budget & Billing Support Office Established - 09/26/05
The Clinical
Research Budget & Billing Support
Office (CRBB) was developed as a central
office to the many sites of practice
utilized by UW investigators, including
UWMC, HMC, SCCA and others. CRBB provides
budget preparation, industry negotiation
and billing verification support to clinical
research investigators and their staff.
Please remember
that all new budgets for clinical research
studies are required to use the
CRBB Detail Budget Tool, phased in on
the following schedule:
- June
1, 2005 - New industry
sponsored clinical research
- September
1, 2005 – Billing Grid
Only is required for all new clinical
research regardless of funding
source.
- October
1, 2005 - All
new Grant-Funded Clinical Research studies
are required to follow these study
start-up steps:
1. AAA Packet – Completed and
sent to CRBB and service centers
2. Billing Grid – Completed
and signed by principal investigator
3. Documentation – Provide the
following items to CRBB for billing plan
review:
1. Signed
Billing Grid(s)
2.
Protocol
3. Informed
Consent
4. Detail Budget - in
the format you choose
CRBB is committed
to providing the best resources available
to ensure success in UW clinical research
budget efforts. Please visit
CRBB online for information new
study start up processes, tools and resources.
NIH Announces Initial Plans to Transition to the SF424(R&R) Application and Electronic Submission through Grants.gov - 08/25/05
New eApproval Training Sessions - September - 08/25/05
New eApproval Training Sessions are scheduled the first two weeks in September. No registration necessary.
School of Dentistry and C&C Deployed to eApprovals! - 08/25/05
eApproval Deployment Continues on Campus with the addition of several new units on August 25th.
Pacific Northwest Biomedicine and Life Sciences Summit on October 7 - 08/16/05
The Washington Technology Center (WTC) is hosting the Pacific Northwest Biomedicine and Life Sciences Summit on October 7 in Spokane. Intended for academic researchers and entrepreneurs in biotechnology, biomedicine and other health-related fields, the Summit offers an opportunity to meet representatives from federal granting agencies and to learn more about programs that provide funding for technology development and commercialization.
Register online at http://www.watechcenter.org or for more information contact Russell Paez, 206-616-3102, rpaez@watechcenter.org.
New Employee Benefit Rates - 07/06/05
Dear Faculty and Administrators:
New employee benefit rates are effective 7/1/2005 and can be viewed at GIM 3. Please further disseminate this information to faculty and staff in your area.
eApprovals (SAGE) for Grants & Contracts continues Deployment to Campus Units - 06/01/05
The approval process for grants and contracts is going electronic! Starting in winter/spring 2005, when you finalize your eGC1, there will no longer be a paper signature page. Instead, eGC1 approval will take place online. The same rules that determine the signature page now, will determine the electronic approval flow.
More SAGE eApproval Information
MyFinancial.desktop UW's new online financial reporting service - 05/27/05
The MyFinancial.desktop Reporting function offers visibility into Budget Lists (summary information for multiple budgets), Budget Summary (BSR), Transaction Summary (BAR),
Transaction Detail, Budget Profiles, and Current Encumbrances.
Within MyFinancial.desktop's Query function (currently in beta), users will have the ability to download customized financial transactions to their desktop for their own reporting purposes.
MyFinancial.desktop
GCS is now the Office of Sponsored Programs (OSP) - 10/06/04
As of Monday, October 11, 2004, Grant & Contract Services (GCS) will be renamed as the Office of Sponsored Programs (OSP).
NIH Salary Limitation on Grants, Cooperative Agreements, and Contracts - 02/13/04
Click here to read the official NIH announcement
"This notice provides updated information regarding the salary
limitation for NIH grant and cooperative agreement awards and
extramural research and development contract awards. On March 18,
2003, the Fiscal Year (FY) 2003 information on the salary limitation
was published in the NIH Guide for Grants and Contracts..."
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