Proposal Development

In all but a few rare cases, the official submitter of a proposal for funding is the University of Washington. Consequently, developing even the simplest proposal typically requires a great deal of coordination and combined effort.

Plan the Project

• Develop Submission Timeline
• Develop Content
• Grant Writer's Reference
• Identify Team
• Review Resources
• Select Funding Source
• Consider Sub-Contract Issues

Checklist

Project Requirements Checklist

Create Proposal Package

Once the project and its potential sponsor have been identified, the proposal must be drafted. At minimum, most sponsors will require a work scope, schedule, budget and budget justification, though in the majority of cases additional information will also be required. It is essential that the proposal be written in accordance with the instructions provided by the program announcement or sponsor guidelines.

The final step in the proposal preparation process is the completion and routing of an eGC-1. The eGC-1 is the mechanism for securing the necessary UW approvals for the project being proposed and is completed in the SAGE system, SAGE being an acronym for System to Administer Grants Electronically.

• Select Type of Proposal
• Start Sub-Contractor Process (if Applicable)
• Prepare Budget
• Finalize Research Plan Text
• Data Safety and Monitoring Plan
• Prepare Sponsor-Specific Forms
• Guide to Completing the 424 – Created by the School of Medicine with collaboration from the Office of Research
• SF 424 (R&R) Face Page Template – Example of how to complete the face pages
• Prepare UW Forms
• SAGE (eGC1) mechanism for securing the necessary UW approvals for the project being proposed
• Review Requirement Checklist

Get Approvals

Why, How, When and Where?

• Using SAGE eApprovals - Route eGC1 Application for Approval Electronically
• Make simultaneous multiple copies and deliver them for signature
• Use your requirements checklist
• Consider deadlines for proposals (GIM 1)
• Office of Sponsored Programs (OSP) Decision
  • Approval of Proposals (GIM 1)
• Internal Approvals
  • Office of Sponsored Programs:
    • Proposal Flow Chart
    • Bilateral Grant and Contract Awards
    • NSF/Dept of Education/PHS Awards
    • Approvals for ATF Industry Awards
• Human Subjects Review Committee Process Flowchart
• Radiation Safety Committee Process Flowchart
• External Approvals - Check with the Sponsor for specific deadlines

Send and Monitor

The final approver in all cases is the Office of Sponsored Programs. Once OSP has reviewed and approved the proposal, it may be submitted to the sponsor for consideration.

• Grants.gov at the UW - Electronic Submission via Grants.gov is required for some federal agencies
• Be Sure It Gets There on Time
• Monitor Proposal Status
• Request Advance Budget Number