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Budget Numbers - How to Find on the FIN Driver

Included on this page:

New and Renewal Budget Numbers

The New Accounts process of Grant and Contract Accounting assigns new budget numbers and establishes budgets on-line. If you have access to the FIN Driver, you can check to see if a new budget number has been established by following these steps:

  1. New Budgets: Obtain the Principal Investigator's employee identification number and the short title of the new budget. From the Main FIN Menu, choose Action #5 (Financial Index Inquiry), then Action #4 (Budget Number Lists), then Action #3 (Budget Number List by Principal Investigator). Enter the PI's employee identification number and you will get a list of all budget numbers for that PI. If New Accounts has received and processed a Notice to Establish Account (NEA) from Office of Sponsored Programs, your new number will be on the list (look for the budget title with the correct end date).

  2. Renewal Budgets: Enter the previous budget number on the Main FIN Menu #1 (On-Line Financial Information Menu) and choose Action #4. The new number will be displayed on the right side of the screen in a field called New Budget if New Accounts has received and processed your renewal budget.

If either of the two methods does not provide you with a budget number and you have confirmed with Office of Sponsored Programs that they have forwarded the NEA to Grant and Contract Accounting, then please contact your respective GCA team . Your team specialist will need the following information to help locate your award:

  1. Is the award federal or non-federal?
  2. Is the award for research, training, fellowship or other?
  3. What is the PI's name and department?
  4. What is the short title of the award?

With this information we can locate the NEA and assign a budget number. New awards (and advance budgets on new and renewal awards) is a top priority for GCA. Our goal is to have budget setup online within one day of receipt of an NEA. If you have a general inquiry or additional questions please either reach us at: gcaques@u.washington.edu or (206) 543-8454

Active Budget Numbers Lists of active budget numbers and summary information about active budget numbers can be obtained as follows:

  1. Budget Number List by Organization Code - Obtain the organization code under which the budget number should be listed. From the Main FIN Menu, choose action #5 (Financial Index Inquiry), then action #4 (Budget Number Lists), then action #2 (Budget Number Lists by Organization Code). Enter the organization code to obtain a list of all active budget numbers (including budget name, principal investigator, end date etc). Note - Available only to individuals with inquiry access to the organization code in FIN.

  2. Budget Number List by Principal Investigator - Same method as for obtaining New Budget Number explained above.

  3. Budget Number Validation - In order to obtain basic information about any UW budget number regardless of organization code, go to the Main FIN Menu, then to action #5 (Financial Index Inquiry) and then action #3 (Budget Number Validation). Enter the budget number to obtain basic information about the budget including budget name, budget status, department, box number, food approval code, and budget end date.

Using Online Screens Grant & Contract Glossary