Financial Status Report (FSR) Elements (Grants and Contracts)
Included on this Page:
Description/Definition
A Financial Status Report (FSR) is a summary of expenditure activity
over a specified time period. Sponsor guidelines specify the level of
detail on a financial report.
Major Elements of a Financial Status Report
- Identification: grant number, sponsoring agency, principal
investigator, project title, and funding period.
- Report Period: period over which the spending occurred
- Transactions:
- Expenditures are all allowable costs not reported as
obligations that are incurred during the budget period.
- Facilities & Administrative (F&A) costs (also known
as indirect costs) are costs applied to the grant
at a percentage rate approved by the federal government and
specified on the NEA/award documents. The facilities and
administrative cost rate, total charges, and base upon which
they are charged are detailed on the FSR.
- Obligations are funds set aside to pay for commitments incurred
within the budget period but which have not been paid prior to
the preparation of the FSR.
- Program Income is income earned as a result of the sponsored
activity. Program income must be approved by the sponsor,
or allowable according to the sponsor's terms and
conditions, and must be reported on the FSR.
- Cost-Sharing Contributions are costs that contribute to a
project but which are provided by other non-federal sources.
Mandatory and Committed cost-sharing must be documented
before the FSR can be submitted.
- Unobligated Balance consists of awarded funds remaining after
all expenditures and obligations have been reported.
Disposition of unobligated funds is specified in the sponsor
regulations.
- Cash Receipts come from these sources:
- letters of credit (cash is received via daily electronic
transfers for most federally sponsored projects);
- cost reimburseable payments(payments made by check or
wire transfer in response to invoices sent by Grant &
Contract Accounting); or
- advance/scheduled payments (payments made by check
or wire transfer either in advance of the start date
or on a schedule specified in the award documents).
- Certification: name, title, and contact information of
financial officer; date
- Additional Details: calculation of F&A charges, list of
personnel supported on project, list of equipment purchased, and travel
details, which are occasionally required by the sponsor.
Federal sponsors often require one or more of the following financial
reporting forms:
- Financial Status Report, SF-269
- Financial Status Report, Short Form, SF-269a
- Request for Advance or Reimbursement, SF-270
- Federal Cash Transactions Report, SF-272
- Federal Cash Transactions Report, Continuation, SF-272A
View the "Post Award Forms" link at
Grants
Management Forms from US Office of Management and Budget
Non-Federal Sponsors specify financial reporting requirements and often
provide a form for the report.
See also instructions for
Preparing Financial Status Report (FSR)
Supporting Documents:
Rules and Regulations:
Society
of Research Administrators Grants Web has links to many sponsor
webpages to find policies, regulations, and forms.
Grants Information Memorandum (GIMs) contain University
of Washington regulations regarding Grants and Contracts.
