Post-Award Compliance Checklist

Charges posted to a grant must be for:

--goods received or services rendered during the budget period.

--goods or services providing a direct benefit to that grant.
Charges must be approved by the PI or designee with direct knowledge of the needs of the project. See GIM 14.
Charges split between more than one grant must be split on the basis of proportional benefit or other reasonable method (not funding). See A-21 Cost Allocation article.
Transfers of charges to or from a grant must be properly approved and processed within 120 days of transaction.
For charges related to items not in the approved budget, prior written approval must be obtained from sponsor if required.
Federal funds are not used as an interim funding source when awards are late. See GIM 9.
Program Income must be identified and used in accordance with the terms of the award or by federal regulations (OMB A-110). See Program Income Policies.
Charges for items that are normally indirect (administrative and clerical salaries, office supplies, toner cartridges, diskettes, basic local telephone services, cellular phones, pagers and related service charges, routine copying charges, memberships, and journals and subscriptions) can only be charged directly to on-campus federal grants if in compliance with UW Cost Accounting Standards (CAS) policy and GIM 23.
Charges that are not allowable per A-21 must not be charged to grants or contracts.

Charges appearing on the Budget Activity Reports must be reconciled to supporting documentation to ensure validity and accuracy. See Grant and Contract Closing Process.
At expiration, notify GCA within 45 days of pending charges or credits.
Total expenditures must be compared to the budget on a periodic basis to identify any unplanned variances.
Complete technical report and submit it by sponsor deadline.
Complete property report and submit it by sponsor deadline.
Complete invention report and submit it by sponsor deadline.

Faculty Effort Certification must be filled out quarterly or Semi-annually (Medicine and Pharmacy) to reflect actual effort, signed by Principal Investigator (PI) and returned to Management Accounting and Analysis (MAA) by due date. Department retains their copy of the FEC for 1 year after the end of the fiscal year.
Grant and Contract Certification Report of salaries must be reviewed for the appropriate assignment of salaries commensurate with the level of effort provided, signed, and retained in the department.
Signature authority may be delegated in writing by the PI to those with direct knowledge of project in accordance with GIM 14.
Mandatory cost sharing and committed cost sharing on proposals submitted after July 1, 2002 must be reported no less frequently than quarterly and documented in full within 45 days of expiration of the budget period.
Documentation in support of expenditures must be retained in accordance with the University Records Retention Policy.