GRANT & CONTRACT
ACCOUNTING
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Please forward to: |
Prepared by |
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Fiscal Compliance Team |
Department/Box # |
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Grant & Contract
Accounting |
Phone |
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Date |
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Please e mail to gcatrans@u.washington.edu with any
questions.
Request to Transfer
Expenditures (RTE) for unallowable charges
1.
Please provide expenditure
information. (Attach additional
sheets if necessary.)
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A. |
Budget
Number originally charged....... |
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B. |
Expenditure
Description(s).................... (please be specific) Please
attach highlighted copy of the BAR or FIN
screen 8 printout. |
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C. |
Expenditure
Code(s).............................. |
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D. |
Posting
date(s) FIN/FAS ..…............... |
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E. |
Date
good/service rec’d/dates of travel. |
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F. |
Requisition
Number(s)........................... |
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G. |
Reference
Number/UW Tag Number(s)* |
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H. |
Transaction
Amount(s).......................... |
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*GCA will
not process equipment transfers without a UW Tag #. Contact the Equipment
Inventory Office ( EIO) at (206) 543-4663 to tag equipment.
2.
Please provide transfer
information/authorization
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Budget Number |
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Budget Title |
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Authorized Signature |
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A. |
Debit
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B. |
Credit |
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3.
Explain how the charge
benefits the debit budget. Please be
specific. (Required when the debit budget is a grant or
contract.)
4.
Explain how or why the
expenditure was charged to the incorrect budget. Please be specific.
5.
If this request is to
transfer expenditures incurred more than 120 days in the past, then an
explanation of why the transfer request is late is required. (Refer to Grant Information Memorandum (GIM)
15 for further information.)
Deficit Transfer
1.
Please provide deficit
transfer information
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Deficit Budget # |
Deficit Amount |
Transfer to Budget # |
Deficit Type |
Action Required |
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o Final Deficit o Interim Deficit |
o Close to Status 3 |
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Authorized Signature |
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2. |
Please provide deficit
transfer authorization |
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For department BAR/BSR reconciliation after JV has been processed
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JV Number |
JV Date |
BAR Month |
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Please retain a copy for
reconciliation purposes. JV copy will
not be returned. |
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