Graduate Operating Fee

Included on this page:

• Definition/Background
• Applies to
• Process
• Department responsibilities
• GCA responsibilities
• Helpful hints
• References

Definition/Background:

Graduate Operating Fee is equal to tuition less building fee and student activity fees. A Graduate Operating Fee "waiver" is the process by which non-resident tuition differential is waived. Graduate operating fee waivers are issued to a limited number of graduate students by the Graduate School.

Applies to:

• Grants, contracts and gifts (budget type 05 and 06)

Process:

• Personnel Action form
• Operating Fee/waivers processed through Student Database system

Department responsibilities:

• Allowable?
• Full-time?
• Submit Personnel Action form
• Choose appropriate salary schedule

GCA responsibilities:

• Selective review for allowability on grants

Helpful hints:

• Submit PAF by Tuition deadline for insurance coverage (for eligible students)
• Include Graduate Operating Fee on budget the RA will be paid on at tuition disbursement date
• RA salary and Graduate Operating Fee cannot be split

References:

• The Graduate Student Appointment Manual, Administrative Guide. Issued annually
• Grants Information Memorandum #32, "Teaching Costs on Research Agreements"

Grant and Contract Accounting
A Department of Financial Management
gcaques@u.washington.edu
Modified: December 30, 2004