Advance Budget Number Eligibility

Welcome

This tool will help you determine if your eGC1 is eligible for an Advance Budget Number. You will be asked a series of simple questions.

You will need the following:

  • Your eGC1 number
  • Access to your eGC1
  • Access to Status Checker
  • The Request for Proposal (RFP), Program Announcement (PA) or Funding Opportunity Announcement (FOA) associated with your eGC1
  • IRB approval, Exempt Status Determination, or required PI assurances
  • IACUC approval, if applicable

NOTE: On the subject eGC1 PI & Personnel page, personnel that are not designated "yes" or "no" as to whether an Investigator, Investigators that have not made a Primary disclosure, or a Primary disclosure with a pending SFI review represent an outstanding compliance issue that needs resolution prior to allowing eligibility. Please contact research@uw.edu if a disclosure is pending review.

PI Information
A
Your Contact Information

A copy of this request will be emailed to:

A receipt of your request will
be emailed to this address.

Your Campus Address is missing your name. Please visit Employee Self-Services to update your Campus Address information at your earliest convenience. (You may still proceed with this form).

Your Campus Address is missing an email address. Please visit Employee Self-Services to update your Campus Address information at your earliest convenience. (You may still proceed with this form).

Your Campus Address is missing a phone number. Please visit Employee Self-Services to update your Campus Address information at your earliest convenience. (You may still proceed with this form).

OSP Approval

To see whether the eGC1 is approved by OSP, please view its status under either the eGC1 Forms or Approvals tab in SAGE.

Ineligible

Unfortunately your eGC1 is ineligible for an Advance Budget Number.

The University disallows the set-up of an advance budget number prior to OSP review and submission of the proposal to the sponsor and approval of the eGC1.

Funding Action

This information can be found in Related Documents, on the Attached Documents page of your eGC1. Open SAGE.

Funding Action

You can check the status of your FA in Status Checker. A FA with a status of "In GCA" indicates the funding has been received, reviewed and approved by OSP, and the FA awaits a budget number set up by GCA.

Ineligible

Unfortunately your eGC1 is ineligible for an Advance Budget Number.

To receive a status on the sponsored project budget number set-up, please contact GCA at gcahelp@uw.edu and include your FA number.

Sponsor Type
Pre-Award Spending

Most federal grant mechanisms allow pre-award spending during the 90 days prior to the anticipated start date, waiving the need to get sponsor approval. See the federal agency prior approval matrix for agencies that waive prior approval for pre-award spending, generally. Please check the funding opportunity announcement (FOA) for the sponsor’s policy on pre-award spending for the specific program.

Pre-Award Spending
Pre-Award Spending
If the sponsor does not grant pre-award spending authority, or costs are incurred outside the 90 day pre-award spending timeframe, if under expanded authorities, a sponsor may decide not to reimburse for those costs. These costs would then need to be covered by the department from an alternative non-federal budget number.
Ineligible

Unfortunately your eGC1 is ineligible for an Advance Budget Number.

The University does not allow an advance budget number when the department does not wish to incur the risk of non-reimbursement when either the sponsor has not authorized pre-award spending or the department anticipates costs outside pre-award spending authority. For assistance in obtaining sponsor approval, please contact OSP at .

Federal Contract Award Value

If the anticipated sponsor is subcontracting federal funds to us, please consult with the sponsor to find out if the originating funding is a federal contract.

A federal agency will identify a specific agency need and issue a solicitation to acquire the goods, equipment, services or consulting needed. The resulting contract will be funded from federal acquisition funds rather than federal assistance funds (grant).

To determine if the resulting award will be a federal contract, please check the solicitation to confirm. The solicitation information is also available within the eGC1, in most cases.

Federal Contract Expenditures
Federal Contract Expenditures

As of 2009, all personnel to be charged to a federal contract of $100,000 or more total value, or a subcontract issuing federal contract funding exceeding $3000 must be checked against the E-verify system. More information about E-verify is available on the UW Human Resource site

Ineligible

Unfortunately your eGC1 is ineligible for an Advance Budget Number.

All personnel must first be checked against the E-verify system per federal requirements. Until this is done, no personnel expenditures can be charged and the University will not allow the Advance Budget Number.

Human Subjects

Human subjects research is defined within the policies of the Human Subjects Division

Human Subjects

Question HS-1 is in the Human Subjects and Stem Cells section of the Compliance Questions page.

IRB Approval
IRB approval or an Exempt Status Determination is obtained by submitting the required application to the Human Subjects Division.
Ineligible

Unfortunately your eGC1 is ineligible for an Advance Budget Number.

Rules governing funding that supports human subjects research require that an IRB approval be in place before human subject expenditures are incurred.

Animal Subjects

Vertebrate animal use is defined within the policies of the Office of Animal Welfare

Animal Subjects

Question AC-1 is in the Animal Use section of the Compliance Questions page

Your Project May Be Eligible!

Please understand that:

  • The information you've provided will be reviewed by OSP and maintained with the eGC1
  • Once OSP makes this eGC1 eligible based on the information provided, the PI or his/her designee must enter SAGE to create the Advance Budget Number Request
  • The requesting PI or his/her designee must obtain all required signatures on the Advance Budget Number Request form generated in SAGE and submit it directly to GCA.

The information you've provided will be sent to OSP. A copy will also be sent to you.